If you are coming to study at Monash University Sunway campus in Malaysia as a study abroad or exchange student, you must obtain a Student Pass. Students from certain countries may also require an entry Visa for Malaysia prior to arrival. While in Malaysia, you must be covered under a Medical and Health Insurance.
Student Passes are regulated by the Immigration Department of Malaysia and are normally valid for up to six months or one year depending on the duration of your study abroad or exchange program.
Once you have accepted your offer, Monash University Sunway campus will apply for your student pass by using the copy of your passport that you have included with your application.
You are required to pay the Student Pass application fee of RM 1,860 in full upon accepting your exchange or study abroad offer. The fee comprises of the following:
- Processing Fee by Education Malaysia Global Services
- Student Pass
- Medical screening
- Medical and Health insurance
** You are advised to be sure when accepting your exchange or study abroad offer as most of the Student Pass application fee is non-refundable.
* Amounts stated are subject to change
Obtaining your Student Pass
To apply for your Student Pass, you will need to submit your study abroad or exchange application with the following:
- 3 passport-sized colour photographs with BLUE background only (3.5cm x 5cm - Head Size: 2.5cm x 3cm);
- 1 copy of all pages of your passport/s including blank pages (each page on a separate A4 / A5 sized paper with no enlargement or reduction);
- Selected Sub-Saharan passport holders are required to submit a No Objection Certificate (NOC). The list of countries requiring a NOC and the Certificate can be downloaded here.
** Your submitted passport for Student Pass application should be valid for the duration of your study abroad program with a minimum duration of one year from your program start date.
- It may take between 6 to 8 weeks to obtain a Student Pass.The timeline for Student Pass approval is strictly at the discretion of the Immigration Department of Malaysia. If you do not obtain a Student Pass in time for your study abroad program, you are advised to defer your study abroad application to the following semester.
- Once your Student Pass application is approved, a Visa Approval Letter will be sent to you before the commencement of your study abroad program. You must not travel to Malaysia without this letter.
- You are required to present your Visa Approval Letter to the Immigration officials on your arrival in Malaysia, whereby a temporary ‘Special Pass’ will be stamped in your passport.
- Upon arrival in Malaysia, you must undergo a medical examination at an appointed clinic and submit your passport to the Prospective Students Office at Monash Sunway to arrange for an official Student Pass endorsement on your passport. Both steps must be done within seven days of arrival in Malaysia.
- Apart from the Student Pass, you may be required to apply for a visa depending on your country of origin. You will be advised if you are required to apply to apply for a visa when your Visa Approval Letter is sent to you.
- You may wish to consider obtaining a multiple-entry visa to allow travel flexibility or you may obtain a single-entry visa. If you leave and return to Malaysia without a multiple-entry visa, you will be required to repeat the Student Pass application process, with all associated fees.
- You will need to apply for your visa from the Malaysian Embassy or High Commission at your respective home country. For this purpose, you will require your Visa Approval Letter.
Medical and Health Insurance
- The Malaysian Government requires all international students studying in Malaysia to be covered with the Medical and Health Insurance.
- The Medical and Health Insurance fee is included as part of the Student Pass application fee.
- The Medical and Health Insurance either fully covers or contributes towards most hospital charges, including room and board, consultation and surgical fees, intensive care and outpatient services, and road ambulance services (some maximum limits may apply).
- Monash Abroad strongly recommends that all incoming exchange and study abroad students also have comprehensive travel insurance to cover them for baggage, emergency travel and medical costs not covered by the Medical and Health Insurance.
- Students from Yellow Fever endemic zones, such as Africa and South America in particular, should be vaccinated before coming to Malaysia.
- A Yellow Fever Vaccination Certificate, valid only if the vaccine is approved by the World Health Organization (WHO) and administered at an approved Yellow Fever Vaccinating Centre, is required from those who come from these zones.
- If you are from these zones and enter Malaysia without a valid Yellow Fever Vaccination Certificate, you will be quarantined upon arrival.
- The Yellow Fever Vaccination Certificate is valid for ten years, beginning 10 days after the date of vaccination.
Airport Pickup Service
- A Monash representative will be at the airport to greet you and take you to your pre-arranged accommodation. If you have arranged for private or temporary accommodation, the transport will take you to the Sunway campus only, and you must make your own arrangements from there.
- The airport pickup service is only available for international exchange students. Your parents or accompanying guardians will need to make their own transportation arrangements.
- Please ensure that you have booked and confirmed your accommodation in advance before you arrive.
Arranging Airport Pickup
An Airport Pickup Form will be sent together with your Visa Approval Letter.
- Complete the Airport Pickup Form clearly and email it to
or fax it to (+603) 5514 6037 at least 7 working days prior to your arrival.
- You will receive an acknowledgement when your form has been received.
- Re-confirm your arrival details with Monash by email to
before departing your home country.
- Bookings within 5 days of pickup may incur a late fee of RM100.
Monash Abroad Coordinator
Working Hours: 9:00am to 5:00pm