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Attendance requirement

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International Student Attendance Requirement

It is a requirement by the Ministry of Higher Education Malaysia for international students to maintain a minimum 80% or satisfactory attendance in all classes throughout their course of study.

Non compliance to the attendance requirement (including absence for 3 or more consecutive days without valid supporting documents) will result in:

  • Notification to the Police, Ministry of Higher Education Malaysia and Immigration Department of Malaysia; and
  • Cancellation / non-renewal of your student pass resulting in your course discontinuation

1. For international students currently undertaking an undergraduate or a postgraduate (by coursework) program:

What do you need to do?

  • Attend ALL scheduled classes (e.g., lectures, tutorials, lab sessions etc.);
  • Ensure that your attendance is recorded by your lecturer/tutor
  • Notify your Course Management Office (CMO) immediately should you not be attending any scheduled classes
  • Submit to CMO the relevant documents supporting the absence from your class (e.g. medical certificate from doctor, police report, etc.)

Attendance recording process:

There are different ways for attendance to be recorded. It is your lecturer/tutor’s discretion to decide on the method that he/she uses to record international student attendance for a particular class/activity.

  • Your lecturer/tutor will provide you with a specific code for the class. You are to record your attendance for the class/activity by logging in to https://attendance.monash.edu.my (download a copy of the user guide here);
  • Your lecturer/tutor will mark attendance during class/activity using the Attendance System;
  • Your lecturer/tutor will use a class list to mark attendance. After the class, the data will be entered into the Attendance System; or
  • A barcode scanner will be used to scan the Student ID card during class/activity.

2. For international students currently undertaking a higher degree by research program:

What do you need to do?

  • Attend ALL scheduled meetings and maintain regular contacts with your main supervisor;
  • Devote the required amount of time in research;
  • Inform your main supervisor at the earliest possible time, when you have difficulty attending any meetings and/or meeting deadlines; and
  • Create and submit the International Research Student Monthly Attendance Review document on a monthly basis via Google Docs.

Step-by-step instructions for the submission of International Research Student Monthly Attendance Review document:

  • Step 1: Make a copy of the International Research Student Monthly Attendance Review document on Google Docs and share it with your main supervisor by the 25th of each month. A copy of the User Guide can be downloaded here.
  • Step 2: By the 2nd of the following month, ensure that your main supervisor has completed the International Research Student Monthly Attendance Review document on Google Docs. Contact your main supervisor, if necessary.
  • Step 3: Sign and acknowledge on the International Research Student Monthly Attendance Review document no later than the 4th of the following month.
  • Step 4: Inform the designated School Research Office staff via email (latest by the 4th of the following month) that you have completed the above steps.

    (Note: You should repeat the above steps on a monthly basis in order to complete your submission of the International Research Student Monthly Attendance Review document.)

3. For international students currently undertaking an Honours degree or Postgraduate Diploma in Business and Commerce:

What do you need to do?

  • Attend ALL scheduled meetings and maintain regular contacts with your main supervisor;
  • Devote the required amount of time in research;
  • Inform your main supervisor at the earliest possible time, when you have difficulty attending any meetings and/or meeting deadlines; and
  • Submit the Honours/Postgraduate Diploma Student Progress Statement on a monthly basis.

Step-by-step instructions for the submission of Honours/Postgraduate Diploma Student Progress Statement:

  • Step 1: Download the Honours/Postgraduate Diploma Student Progress Statement.
  • Step 2: Complete the form with  your student details and submit to your main supervisor.
    Ensure your main supervisor has completed and signed on the Honours/Postgraduate Diploma Student Progress Statement.
  • Step 3: Sign and acknowledge on the Honours/Postgraduate Diploma Student Progress Statement.
  • Step 4: Submit the completed Progress Statement for the month to the Course Management Office or School Research Office no later than the 2nd of the following month.

(Note: You should repeat the above steps on a monthly basis in order to complete your submission of the Honours/Postgraduate Diploma Student Progress Statement.)


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