FAQs for student pass (current/returning international students)

Select a question below:

You must apply to renew your student pass 12 weeks prior to the expiry of your current student pass.

The following documents are required:

  • 2 current passport-size photographs, with blue background
  • 2 copies of your passport (all pages, including front and back covers)
  • 1 copy of the information page of your passport
  • 1 copy of the current student pass page of your passport

In addition, the ISP office will also include your latest attendance and academic reports.

No. You are required to submit your original passport only when you are notified by the ISP office or 4 weeks before your current student pass expires, whichever comes first.

Yes, as long as you have your original passport with you and you complete your travel at least 4 weeks before your current student pass expires. This will allow you to submit your passport to the ISP office within the stipulated timeline.

You should stay calm and listen attentively to the police officer. Seek clarification when needed. Produce your original passport, if you are asked to do so.

If you have submitted your original passport to the ISP office for processing of student pass application, you should produce the original copy of the Payment Memo and/or Acknowledgement of Receipt – Passport.

If the police requests for further proof of identity, you should inform him/her that you are a student of Monash University Malaysia.

Contact the Monash University Malaysia emergency number at +603 5514 6333 or International Student Support at +6019 272 5859 for assistance.

You should immediately seek advice from the ISP office (+603 5514 6016 or malaysia-student.visa@monash.edu).

You will be required to provide documentary evidence to explain your circumstances.

You must immediately seek advice from the ISP office (+603 5514 6016 or malaysia-student.visa@monash.edu).

Your application for renewal of student pass will be considered a late application.

You will be required to submit a letter of appeal along with the required documents for the renewal of student pass.

You may be asked to provide documentary evidence to explain your circumstances.

If your application for renewal of student pass is rejected by EMGS/the Immigration Department of Malaysia. You may be required to take a break in your studies (intermission) and return to your home country. You will be required to apply for a new student pass if this happens.

You must immediately seek advice from the ISP office (+603 5514 6016 or malaysia-student.visa@monash.edu).

If you are currently in Malaysia, you have overstayed and will be subject to penalties imposed by the Immigration Department of Malaysia, which include detention and a fine.

If you are currently outside Malaysia, do not re-enter Malaysia as a tourist via a social pass. You may be required to apply for a new student pass prior to entering Malaysia.

Effective 1 October 2014, all renewal applications will be exempted from medical screening.

Generally, the renewed student pass will be valid for 12 months from the date of approval by the Immigration Department of Malaysia. However, the approved duration may vary depending on your attendance and academic record.

Typically, the fee charged by EMGS for renewing a student pass is up to a maximum of RM831. It covers the following costs:

  • Processing: RM148.40
  • Medical and health insurance: RM519.40
  • Student pass and multi-entry visa: RM110(maximum)
  • i-Kad: RM53

Information on the multi-entry visa cost by country is available at http://educationmalaysia.gov.my/index.php/get-started/renew-your-pass.html

Payment should be made at the Finance counter at Building 2 Level 1.

No, you can apply for a transfer of endorsement (i.e., transferring the student pass sticker from your old passport to the new one).

Do contact the ISP office at +603 5514 6016 or malaysia-student.visa@monash.edu for further assistance and/or information.

You can log on to www.educationmalaysia.gov.my and select the ‘Track Application Status’ from the top right corner of the webpage.

You should contact the ISP office at +603 5514 6016 or malaysia-student.visa@monash.edu if you need further assistance.

Please refer to the course discontinuation webpage.

You should submit a request for cancellation of your current student pass before you leave Malaysia.

Do contact the ISP office at +603 5514 6016 or malaysia-student.visa@monash.edu for further assistance and/or information.

You should refer to the intermission webpage.

You should submit a request for cancellation of your current student pass and subsequently apply for a new student pass at least 8 weeks before the start of your returning semester.

Do contact the ISP office at +603 5514 6016 or malaysia-student.visa@monash.edu for further assistance and/or information.

You must submit a request for cancellation of your current student pass and apply for a new student pass. Charges in respect of a new student pass will apply.

Do contact the ISP office at +603 5514 6016 or malaysia-student.visa@monash.edu for further assistance and/or information.

You should refer to course discontinuation webpage.

You should submit a request for cancellation of your current student pass before you leave Malaysia.

Do contact the ISP office at +603 5514 6016 or malaysia-student.visa@monash.edu for further assistance and/or information.

You must lodge a report at the nearest police station within 24 hours.

You need to apply for a new passport at the relevant Embassy or Consulate in Malaysia. You will be required to produce the police report.

After obtaining your new passport, you can apply for a transfer of endorsement (i.e., getting a copy of your current student pass sticker onto your new passport).

Do contact the ISP office at +603 5514 6016 or malaysia-student.visa@monash.edu for further assistance and/or information.