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A message from International Student Pass (ISP) office

The changes to current processes for the cancellation of student pass will apply to international students who are completing or discontinuing their course at Monash Malaysia, as well as those applying for intermission, or those unable to continue with studies due to suspension or exclusion. These changes are made in line with the requirements of the Ministry of Higher Education and Department of Immigration Malaysia.

The following changes will take effect from 15 May 2017:

A. International students who are completing studies:

  1. You are required to submit to the International Student Pass (ISP) Office the duly completed Course Completion form, original passport and the proof of purchase of confirmed air ticket to your home country within 10 working days upon release of results for your final semester of study. You will need to be physically present in Malaysia for the cancellation of your student pass and the process will take approximately 4 weeks. You need to make the necessary arrangements to leave Malaysia within 45 days upon release of results for your final semester of study.
  2. If you wish to leave Malaysia prior to the release of results, you are required to complete the above-stated item (1) before you leave. Otherwise, you will need to return to Malaysia to complete the process as per timelines stated in item (1) above.
  3. Upon release of results, you will be able to view your results on the Web Enrolment System (WES). However, official academic transcripts will not be released until you have submitted all required documents listed in item (1) and your passport for student pass cancellation.
  4. If you fail to complete the steps as outlined in item (1) above, you will incur an administrative encumbrance. You will lose access to academic transcripts and WES, and will not be able to graduate.
  5. Failure to cancel your student pass within 3 months of the release of your final semester results will result in a report being lodged with the following authorities: Police, Ministry of Higher Education and Immigration Department, Malaysia.
  6. Monash Malaysia will not support the renewal of student pass for the purpose of undertaking an internship after course completion.

B. International students applying for intermission or discontinuation or unable to continue with studies due to suspension or exclusion:

  1. As soon as you become aware of your circumstances, please consult ISP and submit the relevant documents together with original passport and proof of purchase of confirmed air ticket to your home country.
  2. You will need to be physically present in Malaysia for the cancellation of your student pass and the process will take approximately 4 weeks.
  3. If you leave Malaysia before completing item (1) above, you will need to return to Malaysia to complete the process.
  4. If you fail to complete the steps outlined in item (1) above, you will incur an administrative encumbrance. You will lose access to academic transcripts and the Web Enrolment System (WES).
  5. Failure to cancel your student pass within 3 months from the date of approval for intermission or date of decision for suspension or exclusion will result in a report being lodged with the following authorities: Police, Ministry of Higher Education and Immigration Department, Malaysia.

A message from International Student Pass (ISP) office

Effective 1 February 2015, medical insurer will be AIG (instead of AXA) and the insurance fee for student pass renewal is:

Processing fee: RM140
Medical screening: not required
Medical insurance: RM519.40
Student pass: RM60
Multiple-entry visa: RM6 to RM50 (depending on your nationality)
i-Kad: RM50

A message from International Student Support office

Before classes begin in the new semester, international students are to take note of the attendance recording process, which they will need to follow when classes commence on 30 July 2014. This system tracks the attendance of international student in ALL classes. There are several ways that attendance can be recorded.

Information on attendance recording process and user guide is available on the following webpages:

Please note the requirement of minimum 80% attendance rate is mandatory. This is a requirement by the Ministry of Education and Immigration Department of Malaysia. Non-compliance may result in cancellation of your student pass and you having to return to your home country.

If you have difficulty logging in the system, please email malaysia-attendance@monash.edu. For other assistance or further clarification, you may speak with a Student Adviser from the International Student Support office, located at Student Services, Building 2, Level 2.