FAQ - Industry placement unit

FAQ - Industry Placement Unit

Following are the frequently asked questions about BEW3110 Work Experience Program

GENERAL QUESTIONS


Q1. What is the difference between an industry placement unit and a (non-credit) internship?
Industry placement units require students to pursue internships and complete graded assessments that contribute credit points towards their degree. Non-credit internships do not require graded assessments and do not contribute credit points towards their degree. Students who successfully register their non-credit internships and volunteerism with the School are eligible to apply to the General Studies Office for an exemption towards the General Studies U4 Cluster.
Click here to further understand the difference between the two undergraduate industry placement units (BEW3100 Work Placement Program & BEW3110 Work Experience Program).


Q2. What is the difference between internships and volunteerism?
Volunteerism refers to service performed for an organisation for civic, charitable, or humanitarian reasons, and without promise, expectation, or receipt of compensation for services rendered. While internships are designed to provide interns with work experience related to their major field of study, and may be paid or unpaid.


Q3. Who can apply for internships and volunteerism?
Internship and volunteerism are open to all students at Monash University Malaysia. However, some employers may target students in their penultimate or final year of study.


Q4. Can international students apply for internship and volunteerism?
Yes. International students can apply for internships and volunteerism at any time within the duration of their course. Once an international student completes their final semester they are not allowed to undertake internships. Internship opportunities for international students in Malaysia are competitive. To stand a better chance, we encourage students to start their search early and to apply to as many companies as possible.


Q5. When should I start applying for internships/volunteerism?
Start early by preparing your application documents (resume, cover letter, etc.) and researching the organisations where you wish to pursue an internship or volunteer.
For summer internships, we recommend that you start this process two semesters ahead.
For information on the deadline to register your internship or volunteerism see the How to register section.


Q6. What is the expected duration to intern/volunteer?
Employers prefer a minimum commitment of 2-3 months and longer internships will provide you with greater exposure to the organisation’s operations. Please consult with the Education Office if any of these apply to your internship or volunteerism: a) your internship duration exceeds 3 months, b) your employer extends the agreed duration of internship, or c) an internship term overlaps with an academic semester.


Q7. Are internships paid?
In most instances host organisations offer a monthly allowance or subsidise your transport costs. However, it is very rare to negotiate a salary for an internship.


Q8. What will I be doing during my internship/volunteerism?
Expect to progressively gain hands-on experience of the day-to-day operations of the organisation. Initially your duties may include a wide range of administrative and secretarial support – processing mail, data entry, filing, sorting through documents or scheduling appointments. As your placement progresses, you may be assigned tasks with greater responsibility that a key member of the organisation would normally do.


Q9. Can I pursue an internship/volunteerism abroad?
Yes. Please inform the Education Office about your intention to pursue an internship or volunteerism in another country.


Q10. Must I only pursue an internship/volunteerism that is related to the profession of my major?
Q1. What are the unit requirements & assessment details for BEW3110 Work Experience Program?
Refer to the unit details for WEP on this site: https://sites.google.com/monash.edu/education/industry-placement-units
Q2. How does the Industry Placement Units differ from regular internships?
Industry placement units are credit-bearing internships that students pursue along with on-campus workshops and written assessments, and attain credit points upon successful completion of the unit. While, regular internships are not credit-bearing.
Q3. Will BEW3100 Work Placement Program be offered in 2021?
No. The last offering for BEW3100 Work Placement Program is Summer A, 2020. BEW3110 Work Experience Program will continue to be offered in all semesters (except winter semester) indefinitely..
Q4. Who can apply for Industry Placement Unit?
The units is open to all students at Monash University Malaysia, who have met the unit eligibility requirements. Click here to view the unit eligibility requirements.

HOW TO APPLY FOR THE INDUSTRY PLACEMENT UNIT
Q5. How to apply for the WEP?
Follow the instructions on this site: https://sites.google.com/monash.edu/education/industry-placement-units/how-to-apply
Q6. Can I apply if I do not meet the eligibility requirements?
No. Unless you are expected to meet the eligibility requirements upon completing your current semester.
E.g. You intend to take the industry placement unit in Summer (application period is early August - early September of Semester 2 of that year), and at the time of application you have completed either:
■12 - 15 units (72 - 90 credit points), and are enrolled in 3 - 4 units in Semester 2 and expected to achieve the unit eligibility requirements at the end of that semester.
■Your WAM is borderline of the unit requirement (WEP = 53% ~ 54.5%) as of application period for Semester 2 but expected to achieve the unit eligibility requirements at the end of that semester.
■Or both.
Q7. What are the application deadlines and assessment due dates for the WPP & WEP?
Refer to the key dates for WEP here: https://sites.google.com/monash.edu/education/industry-placement-units/key-dates
Q8. When should I start looking for internships?
As you are submitting your application for the Industry placement unit, you should also be actively applying for internships.
Start early (3 - 4 months before your expected internship start date) by preparing your application documents (resume, cover letter, academic transcript, etc.) and researching the organisations that you intend to intern at.
Q9. What is the expected duration for internships?
You are required to undertake an internship for a minimum of 40 working days. Employers may prefer a minimum commitment of 3 months or more, as longer internships provide interns with greater exposure to the organisation’s operations.
Please consult the Education Office if any of these apply to your internship;  a) your internship duration exceeds 3 months,  b) your employer extends the agreed duration of internship,  or c) an internship term overlaps with an academic semester.
Q10. What is the expected duration for the report submission?
Refer to the unit assessment due dates for both units here.
Q11. Can I pursue an internship as my last unit before graduation?
Yes. However, if you intend to pursue it in Summer and be course completed for the April graduation of the following year, your report submission date will be much earlier than the rest. You will be expected to submit your report by early February (and you may still have not completed your internship).
Q12. Are internships paid?
In most instances host organisations offer a monthly allowance or subsidise your transport costs. However, it is very rare to negotiate a salary for an internship.

Q13. Can I pursue an internship with any organisation?
Yes, if the company meets these requirements:
■Is registered with the Companies Commission of Malaysia (SSM). You can conduct a search using the company’s registration number here.
■The company provides you with an internship offer (must be explicitly stated in the offer letter), not part time employment or any other employment arrangements.
■Is not a family-owned business.


Q14. What will I be doing during my internship/volunteerism?
Expect to progressively gain hands-on experience of the day-to-day operations of the organisation. Initially your duties may include a wide range of administrative and secretarial support – processing mail, data entry, filing, sorting through documents or scheduling appointments.
As your placement progresses, you may be assigned tasks with greater responsibility that a key member of the organisation would normally do. And if you have not been assigned enough work, speak to your supervisor about your readiness to take on more tasks or ask for more work when you have completed you current task.


Q15. Can I pursue an internship abroad?
Yes. Please inform the Education Office about your intention to pursue an internship abroad.


Q16. Must I only pursue an internship that is related to the profession of my major?
Not necessary for WEP, as the reflective report for this unit does not require theoretical research.
For WPP, it is recommended that you pursue an internship in a field related to your major(s). This is because, for your written report you are required to compare and contrast 3rd year level theory with the company practices. Hence, it will be easier to write the report in a field that you are familiar with.


Q17. Should I expect a job offer from my employer after completing an internship?
No. However, your good performance and the relationships built through the internship can lead to future employment opportunities either with your host employer or their industry partners.


Q18. Will I receive a certificate of recognition from Monash Business when my internship is completed?
Yes. You must complete the unit and submit your Intern Feedback form at the end of your internship