Community Use Rule: Loan Privileges

Purpose

Library members may borrow library items in the collections housed at the Library and Learning Commons (Sunway campus) and Clinical School Library (Johor Bahru campus). The loan privileges describe the borrowing rights and conditions associated with the category of users and/or type of items.

Definitions

General Collection: Main collection covering a wide range of subject areas in alignment with Monash Malaysia’s education and research priorities.

Multimedia Collection: DVDs, VCDs and educational CD-ROMs.

Bound Serials Collection: Past issues of print journals and magazines bound into single volumes.

Item: An item can be a book, a multimedia or a bound serials volume.

Inter-campus Loan: Monash University Malaysia library members (Sunway campus) can request books from the general collection housed at the Clinical School Library (Johor Bahru campus) and vice versa.  Library members will be notified once the book is ready for collection.

Loan privileges

Staff and graduate students may borrow a maximum of 30 items up to 30 days.
Undergraduate students may borrow a maximum of 15 items up to 14 days.
Alumni members may borrow a maximum of 5 books up to 14 days.
Reciprocal members (staff) may borrow a maximum of 5 books up to 30 days.
Reciprocal members (students) may borrow a maximum of 5 books up to 14 days.
Short term loans for high-demand items include: 1 day, 3 days and 5 days.
Multimedia items loan periods include: 1 day and 3 days.

Auto renewal for books

Loaned books may be renewed automatically up to 4 times through ALMA library system’s book renewal capability.

Late returns

Late return for any category of items will incur a fine of RM1.00 per item per day.

Responsibility for Implementation

Manager, Information Services

Related Legislation

NIL

Related Policies and Procedures/Business Rules

NIL

Relevant Forms

NIL

Consultative Process

Library and Learning Commons Committee, 1 December 2009
Heads of Administrative Units Committee, 2 March 2010
Library and Learning Commons Committee, 14 June 2011
Library and Learning Commons Committee, 12 September 2012
Library and Learning Commons Committee, 26 March 2015
Director, Library and Learning Commons, 12 August 2017
Director, Library and Learning Commons, 15 March 2019