Community Use Rule: Loan Privileges

Purpose

Library users are eligible to borrow library materials in the collections housed at the Library and Learning Commons and Clinical School Library. The loan privileges describe the borrowing rights and conditions associated with the category of users and/or type of materials.

Definitions

Open Shelf Collection: Main collection covering a wide variety of subject areas to support Monash Malaysia’s education and research priorities.

Multimedia Collection: videocassettes, DVDs, VCDs and educational CD-ROMs

Bound Serials Collection: Past issues of print journals and magazines.

Rules

Open Shelf Collection

Staff and graduate students may borrow a maximum of 20 books for 30 days.
Undergraduate students may borrow a maximum of 10 books for 14 days.
Reciprocal members (staff) may borrow a maximum of 5 books for 30 days.
Reciprocal members (students) may borrow a maximum of 5 books for 14 days.
Alumni library members may borrow a maximum of 2 books for 14 days.

Late return of Open Shelf materials will incur a fine of RM1.00 per item per day.
Late return of 4-hours loan items will incur a fine of RM0.20 per hour per item.
Late return of 3 day-loan items will incur a fine of RM1.00 per item per day.
Late return of 7 day-loan items will incur a fine of RM1.00 per item per day.

Multimedia Collections

The loan period for multimedia items may vary from 4 hours to 3 days.
Late return of 4-hours loan items will incur a fine of RM0.20 per hour per item.
Late return of 3 day-loan items will incur a fine of RM1.00 per item per day.

Bound Serials Collection

The loan period for bound serials is 1 week.
Late return of bound serials will incur a fine of RM1.00 per item per day.

Intercampus Loan

Library users at Monash University Malaysia Sunway campus can request books from the Open Shelf collection housed at the Clinical School Library and vice versa through Search. Once the book is ready for collection, users will be notified to collect it at the home library.
Late return of books will incur a fine of RM1.00 per item per day.

Responsibility for Implementation

Manager, Information Services
Coordinator, Information Services

Related Legislation

NIL

Related Policies and Procedures/Business Rules

NIL

Relevant Forms

NIL

Consultative Process

Library and Learning Commons Committee, 1 December 2009
Heads of Administrative Units Committee, 2 March 2010
Library and Learning Commons Committee, 14 June 2011
Library and Learning Commons Committee, 12 September 2012
Library and Learning Commons Committee, 26 March 2015
Director, Library and Learning Commons, 12 August 2017