FAQs - Enrolment

Enrolment and re-enrolment

May I take more than 4 units in a semester?

Yes, it is possible. If you have achieved a credit average or higher in the most recent twelve months of study you are eligible to take more than 4 units in a semester. To apply, download the overload application form here and submit the completed application form to the School of Science Course Management Office for approval.

Can I take less than 4 units in a semester?

The study load requirements for international students are subject to the regulations and rules of the country where they are enrolled. At Monash University Malaysia, international students must normally enrol in a standard full-time load of 48 credit points per calendar year, i.e. 24 credit points per standard semester.

Who is the most appropriate person to consult if experiencing difficulty with a unit of study?

It is important for all students to take action quickly because the university semester is only twelve weeks - it can fly past very quickly and unless help is sought immediately it may be too late for any prospect of remediation. The most appropriate person to consult in the first instance is the unit coordinator/ lecturer/ tutor/ demonstrator of the respective unit of study. This person will discuss the issue (and options) with you; you will then be in a position to make an informed decision on the most appropriate course of action.

Who is the most appropriate person to consult if experiencing difficulty with my course?

The most appropriate person is your school's 'academic adviser' (mentor), Unit Coordinator and/or 'Head of Discipline'. These individuals are best able to provide detailed guidance on the options available - dependent upon the specific course being undertaken, and time of year.

I am a BSc student. Who can I talk to about majors selection and my particular interests?

You should consult the BSc Coordinator, Dr Lee Sui Mae. Her email address is lee.sui.mae@monash.edu , and her office room number is 4-8-15 (Building 4 Level 8).

Can I transfer onto a different course offered at Monash University Malaysia?

Being a current Monash student, you can apply for an internal course transfer from one Monash coursework degree to another within Monash University Malaysia. To apply for an internal course transfer to science, you must meet the course prerequisites and your application will be considered based on the following:

  • You must normally achieve a minimum 50% average from a science course and 60% average from a non-science course.
  • Your entire academic record.
  • Your personal statement and other documentary evidence submitted with the application.

International students are required to consult the International Student Pass (ISP), before making an application for a transfer.

Can I transfer to a campus in Australia?

Yes, it is possible. Please contact Ms Kavita at kavi.balasubramaniam@monash.edu to discuss about the transfer. Please also visit this website for information regarding applying to transfer to Faculty of Science at Clayton campus.

I am a current Diploma of Higher Education Studies (DHES) student. When do I apply to transfer to School of Science?

If you are completing your DHES in semester one, you must submit the internal course transfer application form to School of Science Course Management Office by June; if you are completing the DHES in semester two, you must submit the form to us by November. You may download the internal course transfer application form here.

Please seek advice from the School of Science Course Management Office regarding the application procedure. International students are required to consult the International Student Pass (ISP), before making the application for a transfer.

How can I update my contact details?

It’s easy, use the Web Enrolment System (WES) to update your contact details.

How do I get a copy of my official academic transcript?

Please click here for information on how to apply for an official academic transcript.If you have further questions regarding academic transcript, please contact Student Administration (Building 2 Level 2). Their contact details are available here .

When do I re-enrol for next year?

Re-enrolment period normally starts in October. You will receive an email in August/September advising you to re-enrol in the Web Enrolment System (WES) within the designated re-enrolment period. Click here for more information about re-enrolment.

I am a current Diploma of Higher Education Studies (DHES) student. Do I need to re-enrol?

No. Your managing school (School of Arts and Social Sciences) would have already enrolled you in all the 8 units required by DHES when you first commenced the course. Please check with your managing school if you have any questions on this matter.

When is the cut-off time for completing the re-enrolment process?

The cut-off time is 8.59pm Kuala Lumpur, Malaysia time on the last day of the re-enrolment period. You should not leave re-enrolment until the last day because:

  • you may need to contact your school for course advice;
  • units may have limited places;
  • we will not waive the late re-enrolment fee due to WES access problems.

What will happen if I fail to re-enrol during the re-enrolment period?

You will be charged a late re-enrolment fee of RM200 before you get to re-enrolled. Pay the late fee at Finance (Building 2 Level 1) and present the original receipt for the payment made to the school. Your school will then unbar you from accessing WES. You will NOT be permitted to re-enrol after week 2 of the semester.

I have completed the re-enrolment process. Can I still make changes to my enrolment after the re-enrolment period is over?

Yes, you can. You can make changes up until the second week of semester commencement.

Exams and results

Please click here for FAQs regarding exams and results.

Graduations

How do I apply to graduate?

Please click here for information on how to apply to graduate. If you have further questions regarding graduations, please FAQs regarding graduations first before contacting Student Administration (Building 2 Level 2). Their contact details are available here.

Timetables

Please click here for FAQs regarding timetables.