FAQs for international student attendance requirement

Select a question below:

YES. It is mandatory for all international students to record their attendance.

The Ministry of Education and the Immigration Department of Malaysia requires all international students to maintain a minimum of 80% attendance and a minimum Weighted Average Mark (WAM) of 50 at all times.

On a quarterly basis, the University is required to report on attendance and academic results of all international students to the Ministry of Education; Jan-Mar, Apr-Jun, July-Sep and Oct-Dec. Given the aPlus+ Attendance System generates reports for your attendance rate on a weekly, monthly and semester basis, you will receive notification if your attendance rate drops below the prescribed threshold. In such event, please do ensure timely submission of supporting documents.

The Immigration Department of Malaysia relies on your attendance records and academic results in facilitating the renewal of your student pass. Meeting the prescribed threshold is therefore necessary. For visa renewal purposes, attendance is reported on a semester basis. You may verify your attendance rate for each semester via the aPlus+ Attendance System. If you are unable to meet the prescribed threshold during the semester, please ensure timely submission of supporting documents.

Monash Malaysia is also required to report to the authorities on students who do not attend classes for three consecutive days. Please ensure timely submission of supporting documents.


Note:

1. Submission of relevant documents (eg. medical certificates, flight tickets in the event of emergencies, etc.) or other legitimate justification for not meeting the minimum 80% attendance/not attending classes for three consecutive days should be done via the aPlus+ Attendance System within 6 days upon receiving e-mail notification.

2. You should retain your original medical certificate and other supporting documents in the event these are required from you for purposes of verification by the authorities.

Yes, it is mandatory for you to record attendance. Only those with a Permanent Resident (MyPR) or Malaysian nationality card can be exempted from this requirement.

Students who missed classes due to medical reasons or any other reasons are required to provide a copy of valid supporting document/(s) to the relevant lecturer/tutor and request for their attendance to be recorded as 'Absent - Sick' or 'Absent - Others' in the system. Student should keep the ORIGINAL document (medical certificate or any supporting document/(s)) to Course Management Office for their record and safe keeping.

Missing classes without producing medical certificates or relevant supporting documents will be considered as "Absent-no reason".

You could still have your attendance recorded. If you are unable to have your attendance recorded, please email to malaysia-attendance@monash.edu and provide your full name, Monash ID, date/time of class on the relevant unit code.

Yes, it is mandatory. This is to avoid any future difficulty that may arise, if and when you apply for another course at Monash Malaysia or another institution in Malaysia. Or in the event that you need to renew your Student Pass, as you are unable to pass all units and/or complete all course requirements in a timely manner due to unexpected circumstances such as failure to sit for examinations or undertaking intermission due to health or other reasons.

Attendance can be marked using the computers available in the computer labs and the library.

Please email malaysia-attendance@monash.edu to provide details of the classes such as name, Monash ID, date/time of class and the unit code.

Please check your attendance record in the attendance system regularly. Sometimes, it may take a few days for your attendance to be updated.

You are able to check your attendance record for the current and previous semester by using the attendance system.

Please inform your lecturer or tutor immediately. It is best that your lecturer/tutor be informed during the class.

The following are ways to avoid clashes:

  • Select a different schedule for the lecture/tutorial/lab/class that has a timetable clash.
  • Change your units. You may need to seek advice from your Course Management Office.

If you have enrolled for an exchange program this semester, you are advised to withdraw from the units enrolled at Monash Malaysia, so that they will not be on the attendance system.

Please notify your Course Management Office (CMO) that you will be going on exchange for your records to be updated.

You must select from the available time slots for your tutorials. In the event that the tutorial slots available at that time clash with your other units

a) please consult your Course Management Office (CMO) to discuss about this; or

b) discuss with the lecturer/tutor whose class(es) you would like to be in; and

c) email malaysia-attendance@monash.edu to request for your name to be added to the attendance system, so that you could record your attendance.

Please check the Principal dates on the Monash website.  If you discontinued a unit after the stipulated deadline, attendance record for that unit will stay in the system to match the unit on academic transcript.

If you have discontinued a unit before the stipulated deadline and it is still showing up, or the discontinued unit is still requiring an attendance update, please email malaysia-attendance@monash.edu.

Attendance for replacement classes would be recorded and taken into account when considering your overall attendance record. It is your responsibility to attend regular and replacement classes to maintain a minimum 80% attendance as a condition of your Student Pass.

The system will notify you via email if:

a) you fail to attend classes for more than 3 consecutive days
b) your accumulated attendance is less than 80%

You are required to meet the appointed School Staff for counselling. It is also strongly recommended that you upload the supporting evidence (documents) which explains your absences.

Attendance of international students for units taken in Winter (in June-July) is not tracked or reported.

For a unit enrolled in Winter, you will not receive any notification from Course Management Office (CMO) should your attendance be unsatisfactory.