You can start applying for a Student Pass (Visa) after you’ve accepted your offer. Please initiate your student pass application as early as 4 months but no later than 2 months before orientation, as per advised in the offer letter.
Students from those countries that requires Single Entry Visa (SEV) should apply at least 2 months before their orientation dates as SEV application can takes up to 1 month depending on their countries.
Note that student pass processing timelines may vary and approval of student pass is at the sole discretion of the Immigration Department of Malaysia.
|Have you lodged an application for a Malaysian student pass before?|
You are required to opt for NON-DIRECT STUDENT PASS APPLICATION where Monash will apply for your student pass .
Fill out this form to start applying for your student pass.
You are required to opt for DIRECT STUDENT PASS APPLICATION where you have to apply directly to EMGS.
Read this guide prior to applying for your student pass.
The Immigration Department of Malaysia will issue a Visa Approval Letter (VAL) if your application is approved. Kindly ensure that you have prepared the following softcopy documents for your student pass application:
Additional documents required depending on your country of citizenship.
Additional Documents Required
Letter of Eligibility (LOE)
No Objection Certificate (NOC)
If you have never obtained a student pass in Malaysia before, you can opt for either a one year (1) pass or one-off pass (3 years or entire course duration), subject to Immigration approval). However, if you have obtained a student pass before (eg: transferring from another institution in Malaysia), you have to opt for the one year (1) pass.
|Note: If you are an Indonesian student, you have the option to opt for either a two years (2) pass or one-off pass (3 years or entire course duration, subject to Immigration approval).|
You must ensure your passport is valid for at least:
from the date of application.
If you’re joining us from another Monash campus or overseas university for just a semester or two, you may opt to apply for your Student Pass directly with EMGS.
Matters to consider if applying for a one-off pass
Who is recommended to opt for the one year (1) student pass instead of the one-off student pass?
3. Oman students are strongly advised to apply for a one-off student pass which cover the entire course duration.
Once you have submitted your application, Education Malaysia Global Services (EMGS) will process and review your application. If approved, you will be issued an EMGS Approval Letter. The approval process for EMGS Approval Letter will take approximately 2 weeks from the student pass application.
You can track your application status and download the EMGS Approval letter here. You can then proceed to enroll for your Semester 2, 2021 units.
An EMGS Approval Letter allows a student to begin studies online
Once the borders are open, Immigration Department of Malaysia will continue to process and review your application. If approved, you will be issued an Visa Approval Letter. Approval for your VAL will take approximately 6 weeks but may differ and approval of student pass is at the sole discretion of the Immigration Department of Malaysia.
You may track your application and download the Visa Approval letter here.
You need to present your VAL and a copy of your offer letter to immigration officials as part of the airport-arrival process, so don’t leave home without it. Read through the airport arrival process and our before-you-leave checklist to ensure your arrival in Malaysia goes smoothly.
If you are unable to obtain approval in time to begin your studies, you might need to consider deferring your studies to the next intake.
You have to obtain a Single Entry Visa (SEV) from a Malaysia Representative Office in your home country before entering Malaysia. You can only do so after you have obtained your eVAL. Kindly note that only countries listed here require a SEV to travel to Malaysia. For countries without the Malaysia Representative Office, you can obtain the Visa on Arrival for Students (VOAS) at entry point. Entry-visa will take approximately two weeks to be issued.
Note: if you require a Single Entry Visa to travel to Malaysia but you are not in your home country, you can go to your nearest Malaysian embassy to obtain a Single Entry Visa.
To apply for SEV, please prepare the following documents for submission to the nearest Malaysian Embassy/Consulate in your country:
Refer here for current travel advice from EMGS. Ensure that you have checked with the Malaysian Embassy or High Commission before finalising your travel plans.
Have the following documents (and a copy of) with you upon arrival in Malaysia:
Immigration officials will place a Special Pass stamp in your passport when you present a VAL and a copy of your offer letter at the airport. The Special Pass is only valid for 14-30 days.
Complete a post-arrival medical screening within 7 days of you completing your quarantine.
Click here for a list of EMGS appointed clinics or hospitals. The nearest clinics to Monash University Malaysia are located in Subang Jaya. Please ensure that the clinic has an in-house X-ray facility for your convenience.
You must bring the following documents with you to the clinic for your medical screening:
● Your original passport
● A copy of your passport info page
Once you have completed the post-arrival medical screening, please email the medical slip to firstname.lastname@example.org.
Once your student pass has been endorsed, we will contact you to collect your passport at the International Student Pass office. You will receive an i-Kad 1-2 weeks after receiving your passport.
The iKad is an official identification card that is issued by the Immigration Department of Malaysia for international students. It can only be used in Peninsular Malaysia. Please note that the iKad is not a replacement of your passport which may still be requested by government authorities for verification purposes. Hence, please ensure that you carry both your passport and i-Kad whenever you travel within Peninsular Malaysia.
Each i-Kad contains personal information of students including photo, full name, date of birth, passport number, name of institution and student pass expiry date.The i-Kad is renewed on a yearly basis and the validity period of the card is the same as the student pass.
In case of loss of i-Kad, you must lodge a police report within 24 hours and submit a copy of the police report to us to facilitate the re-issuance of i-Kad by EMGS.
Upon completion of studies or withdrawal, you have to return your i-Kad to us. The i-Kad is only issued to students whose course of study is 6 months or above. The use of i-Kad is governed by the rules and regulations of Immigration Department of Malaysia. The i-Kad is non-transferable and the use by another individual is not permitted.
Below are the charges for loss or damage of the i-Kad:
Loss (1st request)
Loss (2nd request)
Loss (3rd request)