Cancellation

When you must cancel your Student Pass

You are required to cancel your Student Pass if any of the following applies to you:

  1. You have completed your course at Monash University Malaysia
  2. You have decided to discontinue your course at Monash University Malaysia
  3. You have successfully for intermission from your course at Monash University Malaysia

Please fill out this form and submit the following documents to our International Student Pass office to cancel your student pass:

How to cancel your Student Pass

Please fill out this form and submit the following documents to our International Student Pass office to cancel your student pass:

  • Original passport
  • Two copies of the passport information pages, latest student pass page and latest Malaysian entry stamp page
  • A copy of your departing air ticket to your home country (ensure that departure date is 4 weeks from the date of submission of passport and documents to ISP). If you are not returning to your home country, you will need to provide additional documents to justify this (e.g. parents' employment pass or residence permit of the destination country).
  • If you are pursuing studies at another institution of higher education in Malaysia Offer letter from your new institution, evidence that the new institution has lodged an application for a new student pass for you. You may obtain the evidence from https://visa.educationmalaysia.gov.my/emgs/application/searchForm/

Effective December 2020, if you are converting your student pass to employment pass, you are required to exit the country after cancelling your student pass.

If your student pass has expired or are going to expire before your flight departure date, you will need to apply for a special pass in addition to cancelling your student pass. Please make payment of RM100 (see payment methods here) and attach the proof of payment via Finance Helpdesk and submit the following documents to our International Student Pass office to apply for a special pass:

  • One passport-size photo
  • A copy of the completed IM12 form (download form here, fill out Sections A and B only)
  • A copy of Form A (download form here, fill out up until ‘Expiry date of pass’ only)

If you need further assistance and advice on the cancellation process, please contact the ISP office at mum.student.visa@monash.edu.

Malaysian Immigration can take up to 14 working days to cancel your pass.

Process for cancellation of student pass

1. International students who are completing studies:

  • It is a mandatory requirement by the Immigration Department of Malaysia that all international students must cancel their Student Pass within one month of completing their studies.
  • You are required to submit the required documents for the cancellation of your student pass to the International Student Pass (ISP) Office within three weeks upon release of results for your final semester of study.
  • You need to be physically present in Malaysia for the cancellation of your student pass. Hence, your flight departure date must be at least 3 weeks after you have submitted required documents for cancellation process.
  • If you wish to leave Malaysia prior to the release of results, you are required to complete the above-stated items (1-3) before you leave. Otherwise, you will need to return to Malaysia to complete the process.
  • Upon release of results, you will be able to view your results on the Web Enrolment System (WES). However, official academic transcripts will not be released until you have submitted all required documents for student pass cancellation.
  • If you fail to complete the steps as outlined above, you will incur an administrative encumbrance. You will lose access to academic transcripts and WES, and will not be able to graduate.
  • Failure to cancel your student pass will result in a report being lodged with the following authorities: Police, Ministry of Higher Education and Immigration Department, Malaysia.
  • Monash Malaysia will not support the renewal of student pass for the purpose of undertaking an internship after course completion.

2. International students applying for intermission or discontinuation or unable to continue with studies due to suspension or exclusion:

  • As soon as you become aware of your circumstances, please consult ISP and submit the relevant documents together with your original passport and proof of purchase of a confirmed air ticket to your home country.
  • You need to be physically present in Malaysia for the cancellation of your student pass. Hence, your flight departure date must be at least 3 weeks after you have submitted required documents for the cancellation process.
  • If you leave Malaysia before completing items (1-2) above, you will need to return to Malaysia to complete the process.
  • If you fail to complete the steps outlined in items above, you will incur an administrative encumbrance. You will lose access to academic transcripts and the Web Enrolment System (WES).
  • Failure to cancel your student pass will result in a report being lodged with the following authorities: Police, Ministry of Higher Education and Immigration Department, Malaysia.


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