You can start applying for a Student Pass (Visa) after you’ve accepted your offer. Please initiate your student pass application as early as 4 months but no later than 2 months before orientation, as per advised in the offer letter.
Note that student pass processing timelines may vary and approval of student pass is at the sole discretion of the Immigration Department of Malaysia.
Receive offer letter before/on 16th October 2020
Receive offer letter after 16th October 2020
You are required to opt for NON-DIRECT STUDENT PASS APPLICATION where Monash will apply for your student pass.
Fill out this form to start applying for your student pass.
Monash International Student Pass Office will be in touch with you if we require any additional documents. Please remember to check your personal email regularly.
Have you obtained a student pass or any other passes in Malaysia before?
You are required to opt for NON-DIRECT STUDENT PASS APPLICATION where Monash will apply for your student pass .
Fill out this form to start applying for your student pass.
You are required to opt for DIRECT STUDENT PASS APPLICATION where you have to apply directly to EMGS.
Read this guide prior to applying for your student pass.
The Immigration Department of Malaysia will issue a Visa Approval Letter (VAL) if your application is approved. Kindly ensure that you have prepared the following softcopy documents for your student pass application:
Passport size photograph with WHITE background (35mm x 45mm). Check the complete details of the photo requirements here.
All pages of your passport/s, including blank pages, on single-sided A4 paper without enlargement or reduction. Centre each double page of the passport on the paper.
Additional documents might be required depending on your country.
Additional Documents Required
Letter of Eligibility (LOE)
No Objection Letter (NOL)
No Objection Certificate (NOC)
One year vs One-off Student Pass Application
If you have never obtained a student pass in Malaysia before, you can opt for either a one year (1) pass or one-off pass (3 years or entire course duration, subject to Immigration approval). However, if you have obtained a student pass before (eg: transferring from another institution in Malaysia), you have to opt for the one year (1) pass.
Note: If you are an Indonesian student, you have the option to opt for either a two years (2) pass or one-off pass (3 years or entire course duration, subject to Immigration approval).
You must ensure your passport is valid for at least:
18 months for 1-year Student Pass
30 months for 2-year Student Pass (Indonesian Student only)
6 months more than your course duration for one-off pass
from the date of application.
If you’re joining us from another Monash campus or overseas university for just a semester or two, you must apply for a Student Pass through Monash Abroad, your current institution or an agent as part of the study transfer process.
Matters to consider if applying for a one-off pass
You need to pay for additional visa processing fee. There will be no refund of the visa processing fee if you change courses (required to apply for a new student pass), go on intermission, complete your course earlier or would like to cancel the student pass. Please note that you are eligible to apply only once for a one-off pass. If you re-apply for a new pass in the future, it will be for one year only.
In the event that the duration applied for is less than the duration approved by Immigration, the excess visa processing fee paid (but not utilised) will be reimbursed by EMGS. You have to request a refund directly from EMGS.
Duration of passport validity
You will only be able to get a visa for the whole duration of your course if your passport validity period is greater than your course duration. There is no possibility of transferring the Student Pass endorsement sticker or carrying of the old passport with the new passport. If your application is unsuccessful, the unutilised excess visa processing fees shall be refunded by EMGS directly to the student.
Immigration authorities in certain countries/locations do not allow the renewal of passports where the passport validity exceeds one year. In such instances, you may have to be subjected to the one year student pass and annual renewal. If you would like to opt for a one-off student pass, Monash can issue a renewal of passport supporting letter upon your request but it is still up to the discretion of the Immigration authorities in your country.
If your approved one-off pass is lesser than your course duration or if you choose to extend your course duration, you will be subjected to annual renewal once your one-off pass expires.
Who is recommended to opt for the one year (1) student pass instead of the one-off student pass?
Students who have received a conditional offer based on forecast/preliminary results are encouraged to opt for the one year (1) student pass as their admission to the University is pending their final results.
Engineering students are recommended to opt for the one year (1) student pass unless they are certain with their specialisation (major) selection. They are required to select and confirm their specialisation after completing the first year. If their confirmed major turns out to be different from their initial preference, they would need to cancel and reapply their student pass under a new ‘course’.
Once you have submitted your application, Education Malaysia Global Services (EMGS) will process and review your application. If approved, you will be issued an EMGS Approval Letter. The approval process for EMGS Approval Letter will take approximately 2 weeks from the student pass application.
You can track your application status and download the EMGS Approval letter here. You can then proceed to enroll for your Semester 2, 2020 units.
Once the borders are open, Immigration Department of Malaysia will continue to process and review your application. If approved, you will be issued an Visa Approval Letter. Approval for your VAL will take approximately 6 weeks but may differ and approval of student pass is at the sole discretion of the Immigration Department of Malaysia.
You may track your application and download the Visa Approval letter here.
You need to present your VAL and a copy of your offer letter to immigration officials as part of the airport-arrival process, so don’t leave home without it. Read through the airport arrival process and our before-you-leave checklist to ensure your arrival in Malaysia goes smoothly.
If you are unable to obtain approval in time to begin your studies, you might need to consider deferring your studies to the next intake.
You have to obtain a Single Entry Visa (SEV) from a Malaysia Representative Office in your home country before entering Malaysia. You can only do so after you have obtained your eVAL. Kindly note that only countries listed here require a SEV to travel to Malaysia. For countries without the Malaysia Representative Office, you can obtain the Visa on Arrival for Students (VOAS) at entry point. Entry-visa will take approximately two weeks to be issued.
Note: if you require a Single Entry Visa to travel to Malaysia but you are not in your home country, you can go to your nearest Malaysian embassy to obtain a Single Entry Visa.
To apply for SEV, please prepare the following documents for submission to the nearest Malaysian Embassy/Consulate in your country:
A copy of offer letter issued by Monash University Malaysia
Original Student Pass/Visa Approval Letter issued by the Immigration Department of Malaysia
Original Visa with Reference Letter (VDR) issued by the Immigration Department of Malaysia
Immigration officials will place a Special Pass stamp in your passport when you present a VAL and a copy of your offer letter at the airport. The Special Pass is only valid for 14-30 days.
Medical Screening and Student Pass Endorsement
You must visit the International Student Pass (ISP) office as soon as you arrive in Malaysia for advice on how to proceed with the medical screening and student pass endorsement.
It is a requirement for you to complete a post-arrival medical screening. The medical screening is a health check that consists of a general examination by the examining doctor, blood and urine tests as well as a chest X-ray examination test.
You must complete your medical screening and submit your passport to the International Student Pass office within seven (7) days of your arrival for your student pass endorsement.
Click here for a list of EMGS appointed clinics or hospitals. The nearest clinics to Monash University Malaysia are located in Subang Jaya. Please ensure that the clinic has an in-house X-ray facility for your convenience.
You must bring the following documents with you to the clinic for your medical screening:
Once you have completed your medical screening, please submit the hardcopy documents below to the ISP office for student pass endorsement:
Your original passport
Two copies of passport info page and entry stamp
Two copies of your Single Entry Visa (SEV), if applicable
Original medical slip
To study in Malaysia as an international student, you must be covered with medical insurance which will be purchased on behalf by us. You will be insured starting from the date you enter Malaysia.
Endorsed Student Pass and iKad
Once your student pass has been endorsed, we will contact you to collect your passport at the International Student Pass office. You will receive an i-Kad 1-2 weeks after receiving your passport.
The iKad is an official identification card that is issued by the Immigration Department of Malaysia for international students. It can only be used in Peninsular Malaysia. Please note that the iKad is not a replacement of your passport which may still be requested by government authorities for verification purposes. Hence, please ensure that you carry both your passport and i-Kad whenever you travel within Peninsular Malaysia.
Each i-Kad contains personal information of students including photo, full name, date of birth, passport number, name of institution and student pass expiry date.The i-Kad is renewed on a yearly basis and the validity period of the card is the same as the student pass.
In case of loss of i-Kad, you must lodge a police report within 24 hours and submit a copy of the police report to us to facilitate the re-issuance of i-Kad by EMGS.
Upon completion of studies or withdrawal, you have to return your i-Kad to us. The i-Kad is only issued to students whose course of study is 6 months or above. The use of i-Kad is governed by the rules and regulations of Immigration Department of Malaysia. The i-Kad is non-transferable and the use by another individual is not permitted.
Below are the charges for loss or damage of the i-Kad: