You can start applying for a Student Pass (Visa) after you’ve accepted your offer. Please initiate your student pass application as early as 4 months but no later than 2 months before orientation, as per advised in the offer letter. Students from those countries that requires Single Entry Visa (SEV) should apply at least 2 months before their orientation dates as SEV application can takes up to 1 month depending on their countries.
All applications are lodged through the Education Malaysia Global Services (EMGS) portal. Please ensure that you have prepared the following softcopy documents for your student pass application:
Letter of offer from Monash University Malaysia
Passport size photograph with WHITE background (35mm x 45mm). Check the complete details of the photo requirements here. Use the online photo checker to confirm that your photo meets the requirements.
Passport data page on a single-sided A4 paper without enlargement or reduction. Centre each double page of the passport on the paper.
Latest academic transcript from your home institution
Letter of confirmation of enrolment by your home institution
Once you have submitted your application, Education Malaysia Global Services (EMGS) and Immigration Department of Malaysia will process and review your application. If approved, you will be issued an Visa Approval Letter. Approval for your VAL will take approximately 6 weeks but may differ and is at the discretion of EMGS and the Immigration Department of Malaysia.
You may track your application and download the Visa Approval letter here.
You need to present your VAL and a copy of your offer letter to immigration officials as part of the airport-arrival process, so don’t leave home without it. Read through the airport arrival process and our before-you-leave checklist to ensure your arrival in Malaysia goes smoothly.
You may have to obtain a Single Entry Visa (SEV) from a Malaysia Representative Office nearest to you before entering Malaysia. You can only do so after you have obtained your eVAL. Kindly note that only countries listed here require a SEV to travel to Malaysia. For countries without the Malaysia Representative Office, you can obtain the Visa on Arrival for Students (VOAS) at entry point. Entry-visa will take approximately two weeks to be issued.
Note: if you require a Single Entry Visa to travel to Malaysia but you are not in your home country, you approach the nearest Malaysian embassy to obtain a Single Entry Visa.
To apply for SEV, please prepare the following documents for submission to the nearest Malaysian Embassy/Consulate in your country:
Immigration officials will place a Special Pass stamp in your passport when you present a VAL and a copy of your offer letter at the airport. The Special Pass is only valid for 14-30 days.
Medical Screening and Student Pass Endorsement
You must visit the International Student Pass office as soon as you arrive in Malaysia for advice on how to proceed with the medical screening and student pass endorsement.
It is a requirement for you to complete a post-arrival medical screening. The medical screening is a health check that consists of a general examination by the examining doctor, blood and urine tests as well as a chest X-ray examination test.
You must complete your medical screening and submit your passport to the International Student Pass office within seven (7) days of your arrival for your student pass endorsement.
Click here for a list of EMGS appointed clinics or hospitals. The nearest clinics to Monash University Malaysia are located in Subang Jaya. Please ensure that the clinic has an in-house X-ray facility for your convenience.
You must bring the following documents with you to the clinic for your medical screening:
Once you have completed your medical screening, please submit the hardcopy documents below to the ISP office for student pass endorsement:
Your original passport
Two copies of passport info page and entry stamp
Two copies of your Single Entry Visa (SEV), if applicable
Original medical slip
To study in Malaysia as an international student, you must be covered with medical insurance which will be purchased on behalf by us. Your insurance will commence from the date you enter Malaysia.
Once you have submitted your passport, it will take approximately four to six weeks for the Student Pass endorsement process to be completed. You are advised not to make any irrevocable travel plans until you have collected your passport from us. Please note that domestic travel by commercial flights within Malaysia requires you to produce your passport at point of check-in.
Endorsed Student Pass and iKad
Once your passport has been endorsed and ready for collection, we will contact you to collect your passport at the International Student Pass office. You will receive an i-Kad 1-2 weeks after receiving your passport.
The iKad is an official identification card that is issued by the Immigration Department of Malaysia for international students. It can only be used in Peninsular Malaysia. Please note that the iKad is not a replacement of your passport which may still be requested by government authorities for verification purposes. Hence, please ensure that you carry both your passport and i-Kad whenever you travel within Peninsular Malaysia.
Each i-Kad contains personal information of students including photo, full name, date of birth, passport number, name of institution and student pass expiry date.The i-Kad is renewed on a yearly basis and the validity period of the card is the same as the student pass.
In case of loss of i-Kad, you must lodge a police report within 24 hours and submit a copy of the police report to us to facilitate the re-issuance of i-Kad by EMGS.
Upon completion of studies or withdrawal, you have to return your i-Kad to us. The i-Kad is only issued to students whose course of study is 6 months or above. The use of i-Kad is governed by the rules and regulations of Immigration Department of Malaysia. The i-Kad is non-transferable and the use by another individual is not permitted.
Below are the charges for loss or damage of the i-Kad:
Loss (1st request)
Loss (2nd request)
Loss (3rd request)
For further information, please check the FAQs here.