Transfer from another institution in Malaysia

Special Pass Stamp

• Immigration officials will place a Special Pass stamp in your passport when you present a VAL and a copy of your offer letter at the airport. The Special Pass is only valid for 14-30 days.

• You must visit the International Student Pass (ISP) office as soon as you arrive in Malaysia for advice on how to proceed with the medical screening and student pass endorsement.
• It is a requirement for you to complete your post-arrival medical screening. The medical screening is a health check that consists of a general examination by the examining doctor, blood and urine tests as well as a chest X-ray examination test.
• You must complete your medical screening and submit your passport to the International Student Pass office within seven (7) days of your arrival for your student pass endorsement.
• Click here for a list of EMGS appointed clinics or hospitals. The nearest clinics to Monash University Malaysia are located in Subang Jaya. Please ensure that the clinic has an in-house X-ray facility for your convenience.
• You must bring the following documents with you to the clinic for your medical screening:
  • Your original passport
  • A copy of your passport info page
  • Health Examination Report
  • Consent Letter
  • Letter of Undertaking
• Please inform us if you have had a medical screening at an approved clinic within six (6) months of applying.
• Once you have completed your medical screening, please submit the hardcopy documents below to the ISP office for student pass endorsement:
  • Your original passport
  • Two copies of passport info page and entry stamp
  • Two copies of your Single Entry Visa (SEV), if applicable
  • Original medical slip
• To study in Malaysia as an international student, you must be covered with medical insurance which will be purchased on behalf by us. Your insurance will commence from the date you enter Malaysia.

• Once your student pass has been endorsed, we will contact you to collect your passport at the International Student Pass office. You will receive an i-Kad 1-2 weeks after receiving your passport.
• The iKad is an official identification card that is issued by the Immigration Department of Malaysia for international students. It can only be used in Peninsular Malaysia. Please note that the iKad is not a replacement of your passport which may still be requested by government authorities for verification purposes. Hence, please ensure that you carry both your passport and i-Kad whenever you travel within Peninsular Malaysia.
• Each i-Kad contains personal information of students including photo, full name, date of birth, passport number, name of institution and student pass expiry date.The i-Kad is renewed on a yearly basis and the validity period of the card is the same as the student pass.
• In case of loss of i-Kad, you must lodge a police report within 24 hours and submit a copy of the police report to us to facilitate the re-issuance of i-Kad by EMGS.
• Upon completion of studies or withdrawal, you have to return your i-Kad to us. The i-Kad is only issued to students whose course of study is 6 months or above. The use of i-Kad is governed by the rules and regulations of Immigration Department of Malaysia. The i-Kad is non-transferable and the use by another individual is not permitted.

Below are the charges for loss or damage of the i-Kad: