FAQs for graduations

Select a question below:

We hold graduation ceremonies in both semester one and two.

You can review available ceremony dates and locations by year at http://www.monash.edu.au/graduations/.

After applying to graduate, you can monitor on which date and at which location we will confer your degree.

Yes, you do. We won't confer your degree otherwise.

When applying, decide if you want to:

  • Be part of a ceremony. You can choose the ceremony location
  • Graduate without going to the ceremony. We call this graduating in absentia
  • Graduate at your faculty’s next available ceremony, or at a future date.

You apply to graduate:

  • In your last semester of study
  • Even if you don't want to go to a ceremony. We call this graduating in absentia.

You can postpone your application to a later date if you don't finish your course.

So that we can include you in your faculty’s next available ceremony, apply online to graduate by the following dates:

All students

  • 15 January of that year to graduate in semester 1.
  • 31 July of that year to graduate in semester 2.

Student Type

Apply to graduate using

Current Student

WES current student link

Past Student

WES past student link

Graduation options

You can choose to graduate:

  • By attending a ceremony or not attending (in absentia)
  • In Australia or overseas
  • At the earliest possible, or a future semester ceremony.

Student Type

Apply to graduate using

Current Student

WES current student link

Past Student

WES past student link

If you want to postpone (defer) your graduation, you must do so at least 30 days.

You can change your graduation details using the View/Update graduation application link in WES

If we have allocated you to a ceremony, you must postpone your application to a future ceremony date.

If we haven't allocated you to a ceremony yet, you can change to one of the other ceremonies in the drop down box.

No, you do not have to attend a graduation ceremony, but you must still apply to graduate in absentia.

We will assign you to your faculty's ceremony where your award will be formally conferred.

We will post your testamur, academic transcript and AHEGS document to you after conferral at the ceremony. As the AHEGS are printed after the ceremony, please allow at least 21 days after the ceremony for your documents to arrive in the mail.

Note: We do not accept in absentia applications for International student ceremonies held in December or for ceremonies held overseas (unless this is your home campus i.e. Malaysia or South Africa).

If you would like to attend graduation ceremony, the cost is available at http://www.monash.edu.au/graduations/summary.html

The graduation fee covers:

  • Academic gown hire
  • Your ticket plus 3 guest tickets
  • Ceremony program
  • Refreshments for you and your guests

If you choose not to attend a ceremony (in absentia) there is no fee. We will post your documents to you approximately 3 weeks after your degree has been conferred.

No, even if you decide not to attend a ceremony (in absentia), you will still have to wait for your certificate (testamur) to be formally presented (conferred) at your faculty ceremony.

You will also have to wait for your certificate and transcript to arrive in the mail. This will take about 10-15 days.

If you do not attend your graduation ceremony you will be treated as an in absentia graduand.

We will post your testamur, academic transcript and AHEGS document to you after conferral at the ceremony. As the AHEGS are printed after the ceremony, please allow at least 21 days after the ceremony for your documents to arrive in the mail.

Please ensure that your mailing address details are correct in WES. We will not issue a refund in this situation.

MUA finalise our graduation lists 6 weeks before each ceremony. As they process your application, you will get emails from WES that confirms changes and updates.

At any time online, you can:

  • Check the progress of your graduation application, including the date and time of your ceremony
  • Update your personal details such as address, email address and telephone contact number
  • Tells us of any specific requirements you have if you plan to take part in a ceremony.

To do this, go to the View/update graduation application link in WES.

Student Type

Apply to graduate using

Current Student

WES current student link

Past Student

WES past student link

If you don't have a debit or credit card, pay for your graduation application:

  • By bank draft payable in Australian dollars to Monash University. Record your student ID and WES transaction number on the back so we can apply the payment to your application.
  • You may post your payment to:
    Monash Connect
    P O Box 197
    Caulfield East VIC 3145
    Or
  • Handover your bank draft to Monash University Malaysia Student Services counter at Building 2, Level 2.

Yes, you can change your application details using the ‘view/update graduation application’ link in WES.

If attending, pay the graduation fee by the ceremony closing date.

Up to 30 days before your ceremony, you can:

  • Change from attending to in absentia (not attending) or from in absentia to attending
  • Defer your graduation to a future ceremony
  • Update gown and special requirements
  • Update how your name will display on your certificate
  • Update your postal and contact details

We need your current postal and email address to:

  • Email confirmation of transactions and ceremony details
  • Post your degree certificate (testamur) and/or other official statements

At anytime you can check whether your ceremony date and time is confirmed.

If you are participating in a ceremony, you get your own ticket plus three guest tickets.

Collect your tickets before the ceremony from the registration desk at each venue.

No, we are not able to release additional guest tickets. Attendance at our ceremonies fills the venues to seating capacity.

If you are attending a graduation ceremony, the cost of hiring your academic dress is included in your graduation fee.

When you apply to graduate in WES, tell us how tall you are, and if you want to wear the Indigenous stole, and we will have it ready for you on the day.

On the day of the ceremony:

  • collect your academic dress at the time advised
  • make sure you are at the ceremony venue on time and wearing correct academic dress
  • ensure your guests know to be in their seats 15 minutes before the ceremony starts
  • join us for refreshments after the ceremony to celebrate your graduation

Refer Ceremony information for graduands and guests for more details.

Yes. You can buy your academic dress. Please place your order at least three weeks before your graduation.

Gowns cost approximately $500.

Contact academic dress services:

Telephone

+61 3 9902 6011

Email

graduations@monash.edu

Collect your academic dress on graduation day from the ceremony venue.

We will advise you in writing of your ceremony location.

You must return your academic dress to the collection point after refreshments and photographs. If you do not return your academic dress a replacement fee will apply.

Yes you can graduate from both degrees, but you need to submit an application for both.

As we can’t award both degrees in person at the same ceremony, you will get one degree in absentia.

Generally, graduands prefer to attend for their honours degree and have their pass degree awarded in absentia.

Yes. If you decide not to complete the double degree you can seek permission from your school to transfer into a single degree. Once you have met all the course requirements, you can graduate from the single degree.

For example: Student A enrols in the double degree of Arts/Law. She decides she only wants to complete the Arts component of the degree. She contacts the school to transfer into the single degree of the Bachelor of Arts. Once her enrolment details are changed and she has met all the course requirements for the Bachelor of Arts. She can login to WES to apply to graduate.

You have two choices when graduating from your double degree:

  1. Graduate from both degrees at the same time: To do this, complete a single graduation application for the double degree. We will assign you to the ceremony for your managing faculty.
  2. Graduate from both degrees separately or at different times: To do this, complete two graduation applications, one for each degree. We cannot award both degrees in person at the same ceremony. If both degrees have the same conferral date, you will have to receive one degree in absentia.

Once your course requirements are complete, your school will automatically update the student records system to show you have qualified for your degree.

After you apply to graduate, we will check the student records system to verify your qualification and assign you to a ceremony.

If you are not course complete, we will advise you. You should then direct all enquiries to your school.

If you have not met all of your course requirements, your application to graduate will be postponed to the following semester.

An alternative exit is an official exit point from an award course. This is often in the form of a lesser degree eg. graduate diploma or graduate certificate.

To apply for an alternative exit, apply to graduate from your course, then choose the alternative exit option.

For example: Student A enrols in a Masters of Business. Circumstances change, so she decides to complete her course after just 4 units. She contacts her school and finds she is eligible to graduate with a Graduate Certificate in Business. She can login to WES to apply to graduate.

If you do not have any alternative exit options to choose from in WES, contact your school to discuss your options.

So we can make alternative arrangements let us know if you or one of your guests has a mobility challenge and may require assistance on the day.

You can tell us by adding this information as a special requirement in your graduation application.

Refer Ceremony information for graduands and guests for more details.