Approval process
The complete approval process from the time Monash Abroad receives your application till your e-Visa Approval Letter (eVAL) is issued by the Immigration Department takes approximately 12 weeks (sometimes more).
When preparing your application, you should also factor in the time you, your home university, or your agent will need in order to prepare your application – this may add many weeks or months to the application processing time.
Initial assessment
The Monash Abroad office carries out the initial assessment of applications, checking that the applications are complete and that the students have met the eligibility criteria, including English proficiency. In the case of exchange nominations, the exchange balance between Monash and the partner university is checked, unless an agreement has already been reached before the nominations are sent to Monash.
Study plan confirmation
Once the initial assessment has been completed, study plans are reviewed by Monash Abroad and only where necessary, sent to relevant faculties for review. It is the responsibility of the student and home institution to determine whether they have the necessary prerequisites and academic background to undertake their selected units. Academic transcripts the student uploads with their application will also help us to confirm they have met any enrolment requirements for each unit as listed in the handbook.
Offer of admission
As soon as the study plan has been confirmed, Monash Abroad will issue a formal offer of admission. This will be in the form of a letter, emailed directly to the student and copied to the partner university or agent, except in cases where partners or agents have specifically requested the offer be sent directly to them. Accompanying the offer letter will be a list of your pre-approved units, acceptance form, on-campus accommodation application form, Health Declaration form and a Monash Abroad Pre-Arrival Guide.
Acceptance of offer
To accept the offer within 14 days from the date of the offer letter, you must send Monash Abroad the following :
- completed acceptance form (attached to the offer letter)
- proof of payment of medical insurance (the exact amount will be stated in the offer letter)
- Tuition fee for one semester (if you are a study abroad student)
The offer lapses after this 14-day period.
Student Pass application
As soon as you have accepted our offer, you are strongly advised to apply for your Student Pass (Mobility Category) which is required for all incoming exchange and study abroad students.
As approval for your Student Pass by the immigration office can take up to eight weeks (sometimes more), please lodge your Student Pass (Mobility Category) application as early as possible.
Unit enrolment and study timetable
Once you have been issued with the e-Visa Approval Letter (eVAL), the Schools will enrol you for the approved units you have selected in your acceptance form before you arrive.
You will have the opportunity to allocate your class timetable after this with our online tutorial allocation system called Allocate+. To use this timetabling system, you would need to have activated your Monash computer network account called Authcate. To activate your Monash network account, you are advised to follow the steps contained within Let's Begin.
If you wish to change the selection of units you wish to study at Monash, you may lodge an Enrolment Amendment Form on the Student Online Request System (SORS).