OHSE Management System

Occupational Health, Safety & Environment Management System (OHSEMS)

1. What is the OHSE Management System?

  • The Monash University OHSE Management System (OHSEMS) is a system used by Monash Malaysia to manage its occupational health, safety and environment requirements. It is based on the ISO 45001:2018 Health and Safety Management System and the ISO 14001:2015 Environment Management System standards by the International Standards Organisation (ISO).
  • The system’s scope includes:
    • Monash University Malaysia campuses in Sunway City, Selangor, Clinical School in Johor Bahru, Johor and SEACO, Segamat.
    • The teaching, research and administrative activities of its seven Schools of teaching and activities of its Administrative Units, including those required to maintain the facilities and services necessary for these activities.
    • Consideration of, and compliance with, relevant legislative, regulatory and statutory obligations.
    • Corporate governance including due diligence and duty of care.
    • Hazard identification, risk assessment and risk control requirements for routine and non-routine activities.
    • Incident prevention initiatives.
    • Training, awareness, communication and consultation requirements.

2. What is ISO 45001:2018?

  • ISO  45001:2018 is an Occupational Health and Safety Management System Standard for creating a safe and healthy environment at the workplace.
  • It is an international benchmark for the managing an organisation's occupational health and safety requirements.
  • The Standard requires us to establish, document, implement, maintain and continually improve an OH&S management system in accordance with the requirements of this ISO Standard and determine how it will fulfill these requirements.

3. What is ISO 140001:2015?

  • ISO 14001:2015 is the international standard for developing a management system for an organisation's environmental sustainability requirements.
  • The requirements for such a system is similar to that for OH&S.

4. Why do we need to have the ISO benchmarks?

  • Reduce incidents.
  • Structured management of OH&S and environment requirements of our organisation and community.
  • Legal compliance.
  • A good environment footprint.
  • Strengthen reputation.

5. Where is your Occupational Health, Safety and Environment Policy?

  • OHSE Intranet
  • At strategic locations around the campus, particularly lift lobbies, School/Unit administration offices, lab areas etc.

6. What is the OHSE Policy?

The OHSE Policy outlines Monash Malaysia's commitment to:

  • Comply with occupational safety & health, and environment laws and regulations
  • Create and safe, healthy and environmentally sustainable environment for our community.
  • Reduce incidents.
  • Increase OH&S and environmental awareness.

7. What is the Occupational Health, Safety and Environment (OHSE) Committee?

They are a group of people who represent the staff to:

  • Receive and bring issues on OH&S and the environment to senior management.
  • Conduct accident investigations.
  • Conduct safety inspections.
  • Formulate safety and health rules.
  • Organize safety and health programs and campaigns.

8. Do you know who are your Occupational Health, Safety and Environment Committee members?

9. Who are the first-aiders at your area?

10. Do you know which laws are related to the OHSE Management System?

  • Occupational Safety and Health Act 1994 (OSHA 1994)
  • Factory and Machineries Act 1967 (FMA 1967)
  • Environment Quality Act 1974 (EQA 1974)

11. What are my responsibilities as employee under OSHA 1994?

My responsibilities as employee under OSHA are:

  • Take reasonable care of myself and other worker
  • Cooperate with Management to discharge their duties.
  • Use/wear protective equipment or clothing provided.
  • Not to interfere with or misuse facilities provided in accordance with the the OSHA 1994.

12. How are the OHS issues communicated by the management to the employees?

  • Through the website/intranet
  • Via emails
  • Briefings such as inductions and orientation sessions
  • As and when the situation requires it

13. How do you inform management of any suggestions, incidents, near misses or hazards?

  • Through Supervisors, the Safety and Health Officer, and Occupational Health, Safety and Environment (OHSE) Committee Members

14. What are the types of incidents that you need to report?

  • Near misses - situations where something happens that could potentially cause an injury or damage to property or the environment.
  • Accidents.
  • Damage to infrastructure or equipment.
  • Any fire, particularly small ones that have been quickly put out.
  • Chemical spillage.
  • Any leaks, particularly involving dangerous material such as gas etc.
  • Any disease arising out of your work at Monash Malaysia.

15. To whom you should report?

16. Do you know where your assembly area is in the case of a fire ?

17. What do you do in the event of a fire?

When I hear the emergency siren, or an evacuation notice via the public address system;

  • Stop work immediately.
  • Leave the building through the nearest fire exit and;
  • Go to the assembly point as soon as possible.
  • A diagram indicating the fire exits on each floor is available in each lift lobby on campus.

18. What do you do in the event of other emergencies?

  • Call the Security Control Room at extension 46333.
  • Refer to the  Emergency Procedures available in all offices and working spaces.
  • First aid kits are available at all School and Administrative Unit offices, laboratories and the Monash University Student Association office. The list of first aid kits on campus is available here.