Your name will appear in the same way it appears in our student record system.
You can let us know the correct order of your names when you apply to graduate through the Web Enrolment System (WES).
You can also make changes to your name after you've submitted an application using the Graduation - update your details link in the Web Enrolment System (WES).
If your preferred name isn't listed for selection, or your name has special characters, you'll need to include documentation (for example, a marriage certificate, birth certificate, passport or divorce decree).
Yes, you'll get an Australian Higher Education Graduation Statement (AHEGS) when you graduate from Monash.
If you're a double degree student, you'll get two statements, one for each award.
If you graduated before 2017, you'll have received a hardcopy AHEGS at your graduation.
If you graduate from 2017 onwards, your AHEGS will be available digitally in your My eQuals portal.
You won't get an AHEGS if you:
The following information appears on your testamur (degree certificate):
Up to two majors (or extended majors) will appear on your testamur if you:
The majors/extended majors will appear on the testamur only if they are a requirement of the course.
For example, if you used your free electives in the Bachelor of Arts to complete the chemistry major, the chemistry major won't appear on your testamur, because it isn't a requirement of that course. The chemistry major will appear on your academic record (transcript).
What doesn't appear on your testamur
The following information does not appear on your testamur:
Yes, you do need to apply to graduate.
When applying to graduate, you'll need to decide if you'd like to:
What happens if you don't apply to graduate?
If you don't apply to graduate, you won't have your graduation documents to show to your potential employers.
Over the following year, we'll email you at least twice about applying to graduate. If your faculty confirms you can graduate and you still haven't applied through the Web Enrolment System (WES), we'll:
You can apply online to graduate via the Web Enrolment System (WES).
As a past student, you can also apply in WES. Log into the Web Enrolment System (WES) as a past student by providing:
In order for you to successfully log in, the details you use must match the ones on your student record. You'll get a transaction number from WES confirming you've successfully submitted your application.
You must apply to graduate during your final semester/trimester/teaching period, even if you don't want to attend your graduation ceremony. We call this graduating in absentia.
If you're not sure of your eligibility, see our eligibility page.
If your final semester result makes you ineligible to graduate, we'll defer your application to the next graduation round.
If you graduated from May 2017 onwards
Your official digital documents are accessed through My eQuals.
Your documents will be available in your My eQuals account within three weeks after your award has been conferred at a graduation ceremony.
We'll send you an email with instructions on how to sign up to My eQuals and access your documents as follows:
If you don't receive these emails, check your spam folder. If you can't see them there, contact Monash Connect for assistance.
For further details, see your documents.
If you graduated before May 2017
You can access your academic record (transcript) in My eQuals.
If you can't log in because you've forgotten your personal email or social media login details, you can recover your login through the My eQuals portal.
For other reasons why you might not be able to log into My eQuals, see below.
Are you using your Monash login details to sign into My eQuals? You must use these to sign in. We recommend you link your My eQuals account to your personal email address or social media account so you maintain access after you leave Monash and your Monash account expires.
Graduates from 2017 onward
Your graduation documents will be available in My eQuals within three weeks following your graduation round. Soon after, you'll receive an email confirming the documents are available. That email contains instructions on how to sign up to My eQuals and it includes the non-Monash email address you provided when you applied to graduate. Your documents are linked to that account. Therefore, you need to sign up to My eQuals using the same non-Monash email address. Sign-up instructions are provided here.
If you're unsure what non-Monash email you provided, and you haven't received an email from Graduations providing your email and sign-up details, check your email spam folder. If it's not there, contact Monash Connect for assistance.
Graduates prior to 2017
Did you update your personal email address in Web Enrolment System (WES)? Your personal email address in WES will be used to issue your digital transcript to My eQuals. You'll only be able to log in and see your digital transcript if your My eQuals account uses the same personal email address.
Before you view your digital transcript in My eQuals, you also need to verify your email in My eQuals.
Important: If you graduated before 2017, you're able to access your academic record (transcript) in My eQuals. If however, you want a copy of your testamur or AHEGS, you'll need to order hard copies as they're not available in My eQuals. See instructions below for details:
As a new graduate, you'll need to:
before you can access your digital documents in My eQuals.
To do this:
You'll now be able to access your official digital documents in My eQuals.
The following students have access to official digital documents in My eQuals:
Courses not accredited by Monash University are not available as digital documents.
To view your documents in the My eQuals portal, you need to verify your email account first. To do this:
You'll now be able to view your documents in the My eQuals portal.
If you've logged into My eQuals and found you don't have documents available, it could be for the following reasons.
When you open your digital document from My eQuals, using Adobe Acrobat Reader, Adobe checks the digital signature each time you open the file. So it can complete this check, make sure:
The authenticity of digital documents can only be guaranteed when accessed through My eQuals and viewed through Adobe Acrobat Reader, with confirmation that the signatures are valid.
We can't verify a printed My eQuals document unless it's a certified copy issued by Monash University.
Yes, you can ask for a replacement testamur (degree certificate) if the original is:
You'll need to submit an application for a replacement testamur (pdf 112kb).
The cost for a replacement testamur can be seen in miscellaneous Fees.
To change the name on your testamur:
It will take about three weeks to receive your replacement testamur.
The Australian government introduced the Australian Higher Education Graduation Statement (AHEGS) to improve worldwide recognition of Australian qualifications.
The statement includes details of your award and your achievements, as well as information about Monash University and the Australian higher education system.
You'll be able to show your AHEGS when you apply for a job or a place in a university overseas.
You can request a new statement free of charge:
To request a re-issue, provide the details to Monash Connect.
If you change your name, you won't receive a new AHEGS unless the change was made before graduating.
You can buy additional graduation statements from Monash Connect.
To graduate, you'll need to fill out one graduation application for your double degree. You can apply online in the Web Enrolment System (WES) by using the relevant link:
Although you're only filling out one application, you'll still receive two separate testamurs (degree certificates).
Yes, if you decide not to complete a double degree, you can ask for permission to transfer into a single degree. Please consult your School’s Education Management office on the procedures and eligibility.
Once you've met all the course requirements, you can graduate from that degree. You can then log into the Web Enrolment System (WES) to apply to graduate in a single degree.
You'll receive a hard copy of your award certificate (testamur) by mail.
You'll also receive official digital versions of all three graduation documents through My eQuals:
We'll give you ongoing access to these within a few weeks following your graduation round. You'll receive an email confirming when they can be viewed online in the My eQuals portal.
At the graduation ceremony, you'll graduate with the Masters award (as the highest award). You'll also wear the Masters hood and you'll be called on stage to receive this award.The graduation program will list you as being presented for the Masters award and separately in absentia for the Bachelor award.
Your graduation documents will show the same date for both awards, you just won't be called on stage to receive both awards.
If you know you're going onto further study, consider applying to graduate in absentia with your first award so that you have your graduation documents shortly after completing it.
Yes, you can graduate from both degrees and you'll need to make two applications in WES, one for each award. There are two ways of doing this. Please see below for your options:
Option 1 (recommended option)
Graduate from your bachelor's degree first and then, once you've finished your honours, graduate from your honours degree.
Your award certificate will list the date of your graduation, not the date you finish your studies, so it makes sense to have different graduation dates for your bachelor and honours degrees.
Graduate from both your bachelor's degree and your honours degree at the same time. If you choose this option, you need to apply at the same time but with two applications - one for each of the degrees to graduate from both degrees separately.
Attending a graduation ceremony
Yes, the cost of attending a 2021 ceremony in Malaysia or Australia is A$150. This fee includes:
Graduating without attending a ceremony (in absentia)
Although you're not attending a ceremony, we only confer awards during graduation rounds.
We'll send you your graduation documents by registered mail and the following charges apply:
We're currently unable to offer graduation documents collection from the campus until further notice due to the pandemic.
If you can't pay online, you can pay your graduation fee using one of the following options:
Record your student ID and Web Enrolment System (WES) transaction number on the back of your Bank Draft cheque so we know the payment is for your graduation application. Post your Bank Draft to
PO Box 197, Caulfield East VIC 3145,
Log into Web Enrolment System (WES) and navigate to pay for your graduation fee.
Yes, you can change your application details if you're a current student or a past student of:
We'll email you about six weeks before your graduation round.
If you're attending, this email will let you know:
We'll email you again two weeks before your graduation with more detailed information about the day.
If you're graduating in absentia, the email will outline:
We use the same email address you used when applying to graduate, so make sure it's correct and check for mail regularly.
You can update your personal details such as your postal address, an alternative email address, and telephone number online at any time in the Web Enrolment System (WES).
The two most common reasons why you can't see and select a particular graduation round in WES are:
Each round has set dates for:
If you have a unit enrolment ending later than the teaching period end date for the round, you won't be able to see the round in the Web Enrolment System (WES).
The result publication date (for units ending later than the set teaching period end date) will be too late for a faculty to meet the course completion deadline for the round so we stop the round from being visible to you in the Web Enrolment System (WES).
You should lodge an application by the closing date for the round as we can't guarantee that we can accept a late application.
Our ability to accept a late application depends on:
You can contact us with your late application request. A late graduation application fee applies if your request is approved. You'll also need to pay the attendance fee if you're attending a ceremony.
You'll get four tickets in total:
Application to graduate in-person is not available at the moment due to the pandemic. You will receive an email from us when we are able to organise one at a later date.
All Australian ceremonies are normally held at the Clayton campus. This includes ceremonies for students studying at the Gippsland campus (Federation University)
We're currently unable to offer in-person ceremonies at our Suzhou, China campus
No, you don't have to attend a graduation but you must still apply to graduate without attending a graduation ceremony (in absentia) in order to receive your graduation documents.
You can apply online in the Web Enrolment System (WES).
We'll assign you to the graduation round you applied where your award will be formally conferred.
Malaysia campus graduation ceremonies are held twice a year; April and November.
In order to graduate, you must apply for one of the graduation rounds. You haven't officially graduated until your ceremony date or until you receive an email confirming that the Monash University Council has conferred your award.
For Australia campuses graduation rounds, see apply to graduate.
You're qualified to graduate once you're course completed.
You're course completed when you've finished your course and your faculty has:
You don't need to wait until you're course completed to apply to graduate. You should apply during your last teaching period, and then once you're course completed, the University will process your application.
If you graduated before My eQuals launched in 2017, you can purchase your academic record (transcript) in My eQuals. For step-by-step instructions, see our academic records (transcripts) page.
Other documents like your testamur and AHEGS are only available in hard copy.
If you graduated from 2017 onward, a digital copy of all your official documents will be available on My eQuals.
Before nominating to receive your award certificate by mail, make sure someone will be there to sign for your delivery in the weeks following the expected mail-out date.
If you change your address after you've nominated to receive your award certificate by mail, please:
If your award certificate has been sent, we're not able to change the delivery address. You'll need to contact your mail delivery service to arrange for redirection of your mail.
We'll graduate you in absentia if you've applied to attend your graduation ceremony but don't turn up on the day.
After the ceremony round, we'll email you asking where we should post your documents. We won't issue a refund of your graduation fee in this case, but we'll post your award certificate without any further charge.
If you're attending a ceremony, you need to pay the graduation attendance fee before the application closing date for the round you've applied for. Check apply to graduate for application closing dates.
We recommend you make your payment when you apply in the Web Enrolment System (WES) as this is the fastest and easiest payment method and you can make your payment any day or time.
Yes, if you let us know by the refund deadline, we can:
Refund of your graduation attendance fee
If your request to change to in absentia is after the refund date, we aren't able to refund your graduation attendance fee but we'll provide complimentary mailing of your award certificate (testamur).
We'll contact you to confirm your mailing address and send your testamur in the weeks following the end of the graduation round. We'll email the tracking number and you'll need to sign for the parcel when it arrives.
Transfer of your graduation attendance fee to a later round
Please contact us and we will provide you with the details.
GFP Graduations provides hire of Monash University academic dress for individuals or groups who are Monash graduates.
Please email the GFP Customer Service team at email@example.com about your enquiry.
Yes, you can buy your own graduation gown directly from;
GFP Graduations (the authorised provider of Monash University academic dress). You can do this regardless of whether you're attending a graduation or graduating in absentia.
If enquiring outside Australia, please email GFP at firstname.lastname@example.org and their team will be in contact with you.