If your preferred name isn't listed for selection, or your name has special characters, you'll need to include documentation (for example, a marriage certificate, birth certificate, passport or divorce decree).
The following information appears on your testamur (degree certificate):
your official name
the award you'll receive
your graduation date (not when you completed your course)
the University seal.
Majors and extended majors
Up to two majors (or extended majors) will appear on your testamur if you:
started a Bachelor of Science from 2015, or
started one of the following courses from 2016:
Bachelor of Arts
Bachelor of Arts and Social Sciences
Bachelor of Business
Bachelor of Business and Commerce
Bachelor of Commerce
Bachelor of Information Technology
Bachelor of Science
Bachelor of Science – Advanced Global Challenges (Honours)
Bachelor of Science – Advanced Research (Honours).
The majors/extended majors will appear on the testamur only if they are a requirement of the course.
For example, if you used your free electives in the Bachelor of Arts to complete the chemistry major, the chemistry major won't appear on your testamur, because it isn't a requirement of that course. The chemistry major will appear on your academic record (transcript).
What doesn't appear on your testamur
The following information does not appear on your testamur:
When applying to graduate, you'll need to decide if you'd like to:
attend your graduation ceremony (you can choose the ceremony location).
graduate without going to the ceremony (graduating in absentia)
defer your ceremony once to graduate at your faculty's next available ceremony.
What happens if you don't apply to graduate?
If you don't apply to graduate, you won't have your graduation documents to show to your potential employers.
Over the following year, we'll email you at least twice about applying to graduate. If your faculty confirms you can graduate and you still haven't applied through the Web Enrolment System (WES), we'll:
create an application to graduate on your behalf
assign you to a graduation ceremony at a time and location of our choice
graduate you in absentia (you won't attend the ceremony)
email you asking whether you'll collect your graduation documents or whether you'd prefer to pay to have them posted to you.
date of birth (e.g. 01/01/1955 shows correct date format).
In order for you to successfully log in, the details you use must match the ones on your student record. You'll get a transaction number from WES confirming you've successfully submitted your application.
If you can't log in because you've forgotten your personal email or social media login details, you can recover your login through the My eQuals portal.
For other reasons why you might not be able to log into My eQuals, see below.
Are you using your Monash login details to sign into My eQuals? You must use these to sign in. We recommend you link your My eQuals account to your personal email address or social media account so you maintain access after you leave Monash and your Monash account expires.
Graduates from 2017 onward
Your graduation documents will be available in My eQuals within three weeks following your graduation round. Soon after, you'll receive an email confirming the documents are available. That email contains instructions on how to sign up to My eQuals and it includes the non-Monash email address you provided when you applied to graduate. Your documents are linked to that account. Therefore, you need to sign up to My eQuals using the same non-Monash email address. Sign-up instructions are provided here.
If you're unsure what non-Monash email you provided, and you haven't received an email from Graduations providing your email and sign-up details, check your email spam folder. If it's not there, contact Monash Connect for assistance.
Graduates prior to 2017
Did you update your personal email address in Web Enrolment System (WES)? Your personal email address in WES will be used to issue your digital transcript to My eQuals. You'll only be able to log in and see your digital transcript if your My eQuals account uses the same personal email address.
Important: If you graduated before 2017, you're able to access your academic record (transcript) in My eQuals. If however, you want a copy of your testamur or AHEGS, you'll need to order hard copies as they're not available in My eQuals. See instructions below for details:
at the top-right of the screen, select your name to see a drop-down menu
select Profile settings
in the Education provider accounts section, check Monash University is listed. If it's not, click Link Account and add Monash University. Then follow the steps to link to your Monash University student account
log into your email and follow the instructions.
You'll now be able to view your documents in the My eQuals portal.
You haven't linked your My eQuals account to Monash University.
You have an encumbrance and therefore your documents haven't been uploaded into MyEquals. To remove your encumbrance , please consult the Finance Office.
The digital academic record you bought hasn't yet arrived. Once it's in My eQuals, you'll receive an automated email confirming your digital academic record is ready. If you haven't received this email within a full working day, check your spam folder. If it's not there, contact Monash Connect for assistance.
New, or soon to be, graduates
You've recently completed your course but haven't had your award conferred at your graduation. Your digital documents will be available in My eQuals within three weeks after your graduation round.
Your award has been conferred in a graduation round, but it's too soon to access them. You'll receive an email to notify you when the documents are ready. If you haven't received the email from Graduations within three weeks following graduation, check your email spam folder. If it's not there, contact Monash Connect for assistance.
You've logged in with your Monash username and password instead of the alternative email address you provided to Monash when you applied to graduate. The documents will be issued to the alternative email address. For further details, see your documents.
Your personal email address in WES doesn't match the email address used in your My eQuals account. Log into WES to make sure your personal email addresses match, otherwise you won't be able to see your transcript.
The digital academic record you bought hasn't yet arrived. Once it's in My eQuals, you'll receive an automated email confirming your academic record is ready. If you haven't received this email within a full working day, check your spam folder. If it's not there, contact Monash Connect for assistance.
Yes, if you decide not to complete a double degree, you can ask for permission to transfer into a single degree. Please consult your School’s Education Management office on the procedures and eligibility.
Once you've met all the course requirements, you can graduate from that degree. You can then log into the Web Enrolment System (WES) to apply to graduate in a single degree.
At the graduation ceremony, you'll graduate with the Masters award (as the highest award). You'll also wear the Masters hood and you'll be called on stage to receive this award.The graduation program will list you as being presented for the Masters award and separately in absentia for the Bachelor award.
Your graduation documents will show the same date for both awards, you just won't be called on stage to receive both awards.
If you know you're going onto further study, consider applying to graduate in absentia with your first award so that you have your graduation documents shortly after completing it.
Yes, you can graduate from both degrees and you'll need to make two applications in WES, one for each award. There are two ways of doing this. Please see below for your options:
Option 1 (recommended option)
Graduate from your bachelor's degree first and then, once you've finished your honours, graduate from your honours degree.
Your award certificate will list the date of your graduation, not the date you finish your studies, so it makes sense to have different graduation dates for your bachelor and honours degrees.
Graduate from both your bachelor's degree and your honours degree at the same time. If you choose this option, you need to apply at the same time but with two applications - one for each of the degrees to graduate from both degrees separately.
The two most common reasons why you can't see and select a particular graduation round in WES are:
The round is closed. You've missed the application period for the round.
You have unit enrolment/s ending too late for the round.
Each round has set dates for:
the last teaching period end date for unit/s you're enrolled in
your faculty to finalise course completions.
If you have a unit enrolment ending later than the teaching period end date for the round, you won't be able to see the round in the Web Enrolment System (WES).
The result publication date (for units ending later than the set teaching period end date) will be too late for a faculty to meet the course completion deadline for the round so we stop the round from being visible to you in the Web Enrolment System (WES).
Malaysia campus graduation ceremonies are held twice a year; April and November.
In order to graduate, you must apply for one of the graduation rounds. You haven't officially graduated until your ceremony date or until you receive an email confirming that the Monash University Council has conferred your award.
You're qualified to graduate once you're course completed.
You're course completed when you've finished your course and your faculty has:
finalised your marks
checked you've met all your course requirements.
You don't need to wait until you're course completed to apply to graduate. You should apply during your last teaching period, and then once you're course completed, the University will process your application.
We'll graduate you in absentia if you've applied to attend your graduation ceremony but don't turn up on the day.
After the ceremony round, we'll email you asking where we should post your documents. We won't issue a refund of your graduation fee in this case, but we'll post your award certificate without any further charge.
If you're attending a ceremony, you need to pay the graduation attendance fee before the application closing date for the round you've applied for. Check apply to graduate for application closing dates.
We recommend you make your payment when you apply in the Web Enrolment System (WES) as this is the fastest and easiest payment method and you can make your payment any day or time.
Contact us and let us know if you want to cancel your graduation application.
Less than 30 days before the start of the graduation round
Contact us and let us know you want to change from attending to not attending (in absentia), or to cancel your graduation application.
If you paid by:
credit card through WES, we'll refund your money to the card used for the original payment within five business days
credit card by phone or in person, a staff member from Finance, Monash University Australia will try to contact you within five business days to confirm your credit card details. Make sure your application has a current phone number (including country and area codes). Once we confirm your credit card details, we'll refund your money to this card within five business days
debit card, cheque or bank draft, we'll mail a refund cheque to your postal address within 30 days.
If your request to change to in absentia is after the refund date, we aren't able to refund your graduation attendance fee but we'll provide complimentary mailing of your award certificate (testamur).
We'll contact you to confirm your mailing address and send your testamur in the weeks following the end of the graduation round. We'll email the tracking number and you'll need to sign for the parcel when it arrives.
Transfer of your graduation attendance fee to a later round
Up until 30 days before the start of the graduation round