Follow the step-by-step guide in Let’s Begin.
To continue your studies next year, you need to re-enrol during the re-enrolment period starting in October.
We'll email you in October/November to confirm:
If you fail to re-enrol during the timely re-enrolment period, a late fee will apply.
For further information and detailed instructions on how to re-enrol, see
You need to get approval from your school before enrolling in more units each semester.
Yes, you can log in to WES (Web Enrolment System) by providing your:
● M-Pass ID
● Surname
● First name
● Date of birth (format DD/MM/YYYY - e.g. 01/01/1955)
For a successful log in:
● your details must exactly match those we have on your student record
● use the surname field if you only have one name (leave the first name blank).
If you can't log in, contact us so we can assist. Attach either a screenshot of the log-in page or include details of what you entered in each field.
Through WES you can:
● buy official university letters - (payment in AUD)
● apply to graduate
● view/update your graduation application
If you didn't re-enrol before the deadline, we add a late fee to your semester one fees statement.
If you fail to re-enrol you may lose your place in your course. Contact the school to discuss your options.
For key dates refer to Re-enrol for coursework students.
You need to pay any outstanding fees in full before you can re-enrol.
Once you do this, we'll remove any encumbrance and restore your access to services. If your encumbrance is not lifted in time, we'll charge a late re-enrolment fee.
You must complete the re-enrolment for both course components if you are in a combined or double degree.
If you're planning to return to study next year, you'll need to re-enrol. Consult your Education Management Office about the right timing for this.
If you don't re-enrol before the deadline, you'll be charged a late enrolment fee.
Please contact us for further assistance.
Yes, you need to re-enrol or remain enrolled in your current course to make sure you don't lose your place at Monash, just in case your transfer application doesn't work out. You must also pay any course fees owing for your current enrolment.
Once you've received an offer and have accepted, you've approved the school to discontinue your current course. The school will then update your enrolment so you can enrol in units under your new course.
The school will email you when your new course is ready for enrolment so you can enrol in units in your new course in the Web Enrolment System (WES).
Yes, go ahead and re-enrol as if you'll pass these units. If you don't enrol on time you'll be charged a late fee.
When you get your summer unit results, make sure to check that your enrolment for next year is still valid.
You'll need to change any units that show as invalid.
In exceptional circumstances, your managing school may apply conditions on your enrolment to help you complete your course, or require you to attend an Academic Progress Committee hearing (for example, if you haven’t met a compulsory course requirement. If this happens, your managing school will contact you separately and advise you on what to do next.
For more information, see attending an Academic Progress Committee hearing.
Yes, go ahead and re-enrol as if you'll pass the unit.
When you get your results in December, make sure to check that your enrolment for next year is still valid.
You'll need to change any units that show as 'invalid'.
To keep a place in your course, you need to apply for intermission. See intermission (study leave).
While waiting for your school to confirm you can take study leave, you need to re-enrol in your current course, or else you might lose your place at Monash.
If you're a Graduate Research student, you're still required to re-enrol while on leave. This is the case for all types of approved leave: sick, maternity, parental, jury, leave of absence, study away, and suspension of scholarship.
You can only add or withdraw from units at certain times in the Web Enrolment System (WES).
You can make changes:
● during the enrolment period for the first and second semester
● during the re-enrolment period which starts on the second Monday of October each year
● after the release of official unit results to check your unit choices are still valid.
If you're unable to enrol in or withdraw from a unit in WES, submit an Enrolment Amendment Form.
You will receive information and instructions about online re-enrolment via the Monash University student email accounts in October.
For further information visit:
If you withdraw from a unit before the relevant academic penalty date, it will remain in WES for audit purposes, but it won't show on your academic transcript.
The last day to withdraw from a unit without academic penalties is the teaching period end date.
If you didn't re-enrol before the deadline, we add a late fee to your semester one fees statement.
A transaction number (starting with U) is sent to your Monash email address to confirm you've enrolled correctly. Always hang on to your transaction numbers as proof of your re-enrolment.
If you don't receive a transaction number, it means you haven't enrolled correctly.
You can expect to first hear from us in October/November. We'll send an email to your Monash email address reminding you to re-enrol.
We'll keep track of your WES activity and if we don't see you re-enrolling, we'll send you:
● several reminder emails during October and November
● a text message during the last week of November.
For more information, go to re-enrol – continuing students
For key dates refer to re-enrol for coursework students.
We know this is frustrating, but sometimes WES isn't available for re-enrolment. We've outlined some of the reasons below:
You can only re-enrol between certain dates. Check the re-enrolment for coursework students to make sure you've got the timing right. Also, over the Christmas and New Year holiday period, certain services are unavailable and you may not be able to re-enrol via WES.
It's possible you've lost access to WES because you haven't paid fees or fines. Once you've paid them, you'll regain access. If you've been suspended, we'll restrict your access to WES. This can also happen if your school has taken some other disciplinary action against you. Or, it might simply be that re-enrolment for your school is not online – if this is the case, submit an Enrolment Amendment Form.
If you're a research student, you may not need to use WES. For example, your thesis is complete, you have an incomplete academic progress report, or you plan to submit your thesis later this year.
There are a range of other reasons why you may not be able to re-enrol in WES such as the unit requiring school approval. See troubleshooting in WES for full details.
Here are some resources to help you re-enrol:
● Handbook: to find out about individual units and course structure.
● Class Timetable: to see scheduled times for all units offered at Monash.
● WES guides: to get general information and help with common problems
● Our re-enrolment for coursework students website.
Don't forget that you need to re-enrol for the entire academic year (both semesters) when you enter your units into WES. This rule will be triggered whenever you try to add, withdraw or swap a unit.
● Adding units: Add all of your units before you click the Submit button. Don't add and submit one unit at a time – you'll get an error message!
● Swapping units: If you want to swap a unit (drop unit A and add unit B), you'll need to do it all at the same time, before you click the Submit button.
● Intermission (study leave): If you want to take study leave next year, you'll need to apply for intermission before you enrol in units. That way, WES will know you don't have to be enrolled in the full academic year and you won't get an error message.
If you can't submit your thesis before your thesis submission date, you'll need to re-enrol for next year.
Here are some resources to help you re-enrol:
● If you're a MPhil or PhD candidate, ask the Monash Graduate Reseacrh Office for help.
● If you're a Masters or Professional Doctorate candidate, ask your school's research office for help.
● Our re-enrolling at Monash web page.
● WES guides also provide general information and help with common problems.
When you get your results in December, make sure to check that your enrolment for next year is still valid.
You'll need to change any units that show as invalid.
Unit guides are no longer produced for units offered in Australia, Malaysia and South Africa.
From 31 July 2020, you'll find your unit information in:
● the Handbook - which now includes the teaching approach, the teaching activities you can expect, learning resources for the unit, and additional assessment information
● Moodle - Monash's Learning Management System (LMS), which is an online space for learning and teaching and provides information about the unit delivery including content outlines, topic schedules, unit resources, lecture presentations, tutorial notes, unit activities, forums, and assessable tasks and their due dates.
● Class Timetable - where you can view scheduled teaching activities.
Refer to the Unit Guide Manager for units taught between 2016-2020, or contact your school for units taught prior to 2016.
Credit is how we assess and recognise your previous study or work experience.
You can:
● apply for study done at another institution or university. We call this credit transfer
●apply to have your previous work experience and professional development assessed by us. We call this Recognition of Prior Learning (RPL).
If you apply and we grant you credit, it'll mean you'll need to study fewer units or credit points to complete your course.
If you want to transfer to a different Monash course, you need to apply to transfer your course and to have your credit reassessed.
Yes, we'll email your Monash account with information about your course, so make sure you check it regularly.
In particular, we email you in October/November about re-enrolling for the following academic year (if you don't do this during the re-enrolment period you'll need to pay a late fee).
We may also need to send you some information by post, so you should check that your mailing address is up-to-date in the Web Enrolment System (WES).
Before choosing units, make sure you:
● understand your course structure. Most courses have core units you must take and some courses have elective units as well
● know the units and credit points you need for your course
● check which units are available each semester. You can't study some units without first completing another (prerequisite) unit. And you can't study some units without taking at the same time another (corequisite) unit.
To find your course requirements, see the Handbook from the year you started your course. Then, check the current Handbook to see what units are on offer.
You'll find this year's key semester and holiday dates for the University on our page of principal dates.
If you want to see a summary of the key semester dates for the next few years, see semester dates summary.
We offer a range of units with different teaching and census dates than the standard semesters. You'll find links to some of these on the important dates website. If you can't find what you need, please contact us for further assistance.
● Students enrolled in Honours should contact their school for dates relevant to their unit enrolment.
The Web Enrolment System (WES) issues a transaction number for each successful change to your student record. You can view the number in WES and your student email.
You won't get a transaction number if:
● you don't click SUBMIT ENROLMENT
● WES did not process the change. View Why do I get an error when I submit my enrolment on WES?
● there is a database or computer failure
● you close your browser before the transaction is complete.
In this case, update your record again, and make sure you click SUBMIT ENROLMENT to confirm your changes.
If you click SUBMIT ENROLMENT without making any changes to your record, WES will:
● display a transaction screen, but without a number
● email you confirming your record is unchanged.
You can log into WES at any time to check the status of your student record.
Contact us if you experience problems using WES and tell us which browser you're using. Where possible, attach screenshots of problem screens or system error messages.
The census date is:
● the last day before you become liable for fees for the units you're enrolled in
● the last day you can withdraw without Withdrawn showing on your academic record.
You have until 11.59pm (Melbourne time) on the census date to make changes to your units without financial or academic penalty.
Before deciding to withdraw from a unit, you should familiarise yourself with the census and withdrawal dates for your teaching period so you're aware of how withdrawing from a unit will affect your fees and academic record.
The information below applies to all other teaching periods except for select teaching periods in 2020 and 2021, we made changes to grading and results to support you in achieving the best possible academic outcome during the disruption caused by COVID-19.
After results release
When your results are published in the Web Enrolment System (WES) an automatic update will change Enrolled units to Invalid if you:
● fail a prerequisite or corequisite unit; or
● complete a prohibited unit.
To check what these terms mean, go to the Glossary of Monash University Terms.
It's important at this time to log into WES and:
1. check your unit enrolment
2. remove any INVALID units
3. choose replacement units.
Make sure the replacement unit(s) fit your course map. You can request course advice from your https://www.monash.edu.my/about/contact to get help with what choices and options are available to you.