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eExams with online supervision

In-semester eExams usually don’t require online supervision. However, eExams held at the end of the teaching period (final assessments) may be supervised online depending on the assessment objectives, and whether your teaching staff (or an external accrediting body) have determined that it’s necessary to ensure that level of academic integrity.

Our eExams with supervision are conducted by Monash-trained staff through our online supervision platform – Monash eVigilation.

How it works

Once you start your exam, you and your use of the applications on your computer will be video recorded. We’ll also be notified if anything unusual happens during your exam (for example, if you unexpectedly move away from your computer).

During your eExam, your Monash supervisor will have their webcam and microphone switched off, so you won’t see or hear them. If you want to speak to your online supervisor, click the Raise hand button and they’ll attend to you as soon as they can. You won’t be aware of other students being supervised, and they won’t be aware of you.

Watch these videos to find out how online supervision works

- the link to the eAssessment platform (eExams don’t appear here until at least a few business days before your scheduled eExam and can only be accessed at the scheduled start time)
- a desktop or laptop computer with working webcam and microphone to communicate with your online supervisor. You won't be allowed to sit your supervised eExam if the online supervisor can’t see or hear you.
- if your supervised eExam is on campus, you’ll need to bring a headset with built-in microphone to ensure you can clearly communicate with your online supervisor without disturbing those around you
- a smartphone (with a QR code reader, camera, and data)
- your M-Pass (student ID card) or a government-issued photo ID (e.g. a passport)
- If you’re sitting at home, a private room that is set up according to the eExam rules
- materials for handwritten answers, in case they’re required as part of your eExam
  - a blue or black pen, or HB or 2B pencil
  - blank A4 paper
  - a smartphone to take photos of your answers and upload them
  - blank A4 sheets of paper if you’re sitting your eExam at home. If you’re on campus, we’ll supply you with Monash branded answer sheets for your handwritten responses.
See the full device and system specifications for details.
1. Get your computer and room ready well before your exam so you’re feeling confident and prepared.
2. Check with your lecturer if any additional materials have been authorised for your exam so you have them ready to use.
3. You’ll be asked to photograph your room to ensure you’re working under exam conditions. For details, see photographing your room and eExam rules.
4. 30 minutes before your exam is due to start, connect with your Monash online supervisor:
  - Log into the eExam platform using your Monash username and password.
  - Navigate to your unit’s eExam – you may not be able to see the eExam link in the platform until two business days before your scheduled exam. Copy the eExam link and paste it into an Incognito Window in Google Chrome (you’ll be prompted to log in again).
    You’ll then be guided to connect with your online supervisor in a virtual waiting room.
  - Wait for your supervisor to meet and greet you.
    Make sure you’re ready to show the supervisor your ID and exam environment.
5. Start your eExam. If you need to speak to your supervisor, use the eVigilation web chat function, or click the Raise hand button on the eVigilation window and your online supervisor will attend to you as soon as they can. Simply speak into your microphone/camera.
6. If your exam requires you to download then upload a file, you must upload your file(s) during your exam as you can’t do this once your exam has been submitted. If an exam question instructs you to, draw or handwrite your responses on blank paper.
7. Submit your eExam. Once you’ve submitted your eExam, or your exam time finishes, you must stop writing any paper-based answers.
8. If your exam requires handwritten answers, you’ll need to show your answer sheets to your webcam, one by one. Just follow the instructions on your screen.
9. Use your smartphone to take and upload photos of your answer sheets. You’ll need to scan the QR code on screen, then follow the instructions on your computer and smartphone to take and upload your photos (to see how it works, try a general knowledge practice exam).
Monash has designed and built its own eAssessment software platform, which includes a supervision function (Monash eVigilation), to supervise online assessments. Monash eVigilation meets the University’s educational standards, including the ability to conduct authentic assessment and maintain academic integrity at scale.
Monash is continually assessing and advising on the security and data protection and privacy aspects of online supervision to ensure the University is meeting its security, data protection, and privacy obligations while ensuring the maintenance of academic integrity.
If your eExam is supervised by a Monash staff member online, your entire exam session will be recorded through your webcam using screen capture technology.
What information we collect
Each time you sit an online eExam with supervision, we may also do the following:
- ask you to use your smartphone and a Monash-developed web app to take a series of photographs of your exam environment to ensure you’ve set up your location according to our exam rules
- take video screen captures of your computer and your eExam responses
- take and analyse video and audio recordings of you and any written interactions with your supervisor from the time you connect with your Monash supervisor until the supervisor ends your exam session
- take a video recording of any handwritten exam responses
- take video recordings of you within your Monash campus exam location.
How the information is used
If your eExam is supervised online, where any of our monitoring identifies a suspected breach of exam conditions or an issue that prevented you from completing your exam, footage of your exam session and session logs may be referred to a Monash faculty administrator for investigation.
How we store and protect your information
All Monash eVigilation recordings and personal information are stored securely and entirely within Monash infrastructure. All data is securely stored within Australia only (just as it is when you sit for an exam in a Monash venue). Only authorised Monash staff have access to these recordings after your exam, and a strict process ensures they can use the information only for the purposes of investigating academic integrity matters and in accordance with Monash’s record-keeping obligations for examinations and assessments.

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eExams with online supervision

How it works

What information we collect

How the information is used

How we store and protect your information