eExam rules

Exam Rules

  • You can’t cancel or reschedule your eExam. By starting your eExam, you’re confirming that you’re well enough to do the exam. If you suddenly become unwell during your exam, tell your supervisor straight away – they’ll tell you what you need to do. We recommend you try to finish your exam if you’re able to because in most circumstances, if you’ve seen and/or attempted to answer the exam questions, you won't be eligible for a deferred assessment.
  • If your eExam is supervised, you must stay in sight of your webcam throughout the eExam session. If you need to leave the room to use the toilet, you’ll need to leave your phone and any exam materials in the exam room in front of the camera so it’s visible. The session will continue to be recorded while you’re out of the room.
  • To ensure you get your full exam time, log into the eAssessment platform 30 minutes before the scheduled start time (if it’s supervised) or 10 minutes before if you have an exam without supervision.
  • You must have your M-Pass (student ID card) or a government-issued photo ID (e.g. your passport) if you’re sitting a supervised eExam or an unsupervised eExam on campus. If you have a supervised eExam, your webcam and microphone must be working. You won't be allowed to sit your supervised eExam if the online supervisor can't see or hear you.
  • Your exam duration includes reading time; however, you can start answering as soon as the exam begins if you want to.
  • During the eExam, you must not have a calculator, pencil case, mobile phone, smart watch/device, or any books, notes, paper, writing on any part of your body, or any other materials which haven’t been authorised for the exam. Possession of unauthorised materials, or attempting to cheat or cheating in an exam, is a disciplinary offence.
  • During your exam, you must not speak with other students or persons outside the University. You should only communicate with your online supervisor or exam staff. Colluding with others to gain an unfair advantage in your assessment is a disciplinary offence.

What you’re allowed to bring to your eExam

You can check your unit’s Moodle page to find out if:

  • you need any additional authorised materials or approved devices
  • the eExam spell check function will be disabled.

Your lecturer can confirm whether your eExam is an open or closed-book assessment.

This information will also appear on the landing page of your eExam. You should read this information carefully before you start your eExam and make sure all of your materials and devices are authorised. We'll regard any material or item on your desk, chair, or person to be in your possession. Having any unauthorised materials in an exam is a disciplinary offence.

Item

Open-book remote eExams

Closed-book remote eExams

 

Open-book exams allow you to access notes, texts or resource materials in your exam.

Closed-book exams don’t allow you to take notes, books or any other reference material into the exam. You need to rely entirely on your memory to answer questions.

Books, study materials

Yes, but you’re not allowed to access soft copy notes on the device you’re using for your eExam (unless specifically instructed by your teaching staff or faculty).

However, you can use a second device to access soft copy notes.

No

Dictionaries (hard copy)

Yes

No

Dictionaries (electronic)

No

No

Notes

Yes

No

Paper, including blank A4 paper

Yes

You’re only allowed to have sheets of paper with you if they’re authorised for your exam. Check the list of authorised materials on your unit’s Moodle page and the landing page of your eExam.

Pencil cases

Yes

No

Bag

Your personal belongings are allowed to be in the room, but they must not be in reach during your exam.

Calculators

You’ll need to check with your lecturer to see whether your exam requires the use of a calculator and, if so, whether there are restrictions on the type you’re allowed to use.

Cap, hooded top

You can wear a cap or hooded top, but you may be asked to remove it as part of your online supervision so we can verify your identity. Your online supervisor may ask you to remove your hood at any time.

Clock

There is an inbuilt timer on your eExam screen that will count down the time you have left.

Face masks

As per Victorian Government advice, face masks are no longer required to be worn or mandated indoors when you sit your assessment on campus – however you are required to carry one on you at all times. When physical distancing of 1.5 metres can’t be maintained, it's strongly recommended you continue to wear a face mask both indoors and outdoors. You’ll also need to use the hand sanitiser provided on arrival and follow social distancing guidelines.

Food and drink

Yes, food and drink are allowed in your private exam space. If you have an on-campus eExam, please ensure any food you bring with you won't disturb those around you.

Smartphones

You can have your smartphone with you, but it must be switched off and out of arm’s reach during your eExam. If you need to upload handwritten answers, access your phone only when instructed.

Headphones

On-campus supervised eExams

You’ll need to bring headphones with a built-in microphone so you can communicate with your online supervisor clearly and minimise disruption to other students in the same exam room.

Off-campus supervised eExams

Headphones with a built-in microphone are optional for off-campus supervised eExams. They must be used only for communicating with your online supervisor. You’re not allowed to listen to music, audio files or speak with anyone other than your online supervisor during your exam.

Stationery

Yes. You can have blue or black pens or HB/2B pencils. You can't have glitter ink pens, as the ink may affect the photo quality of any handwritten responses that may be required.

USB devices

No

Watches (digital and smart watches)

Smart watches are not permitted in your exam.

Specifically permitted items

Your lecturer will tell you if there are any specifically permitted items you need to take into your exam. These will also be listed on your exam home screen if they apply. For example, you may be permitted to use a translation dictionary for your exam or a single A4 page of pre-prepared notes.

  • Your phone must be switched off and out of arm’s reach during your eExam (if your eExam is supervised, you’ll need to show this to your online supervisor). You must not access your phone until your exam has been submitted. If your eExam requires you to upload handwritten responses, don’t access your phone until the instructions appear on your screen.