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Attendance requirement

Attendance requirement

International Student Attendance Requirement

It is a requirement by the Ministry of Higher Education Malaysia for international students to maintain an overall minimum 80% attendance (coursework students) or satisfactory (research students) attendance in all classes and an overall minimum Weighted Average Mark (WAM) of 50 throughout their course of study.

You are advised to maintain satisfactory attendance and WAM throughout your studies. Unsatisfactory levels of attendance and grades for some units may adversely affect your overall attendance and WAM, which may in turn affect the renewal of Student Pass.

Please note that attendance reporting for international students is a mandatory condition for student pass renewal applications. This requirement applies to all international students, even if you are currently outside Malaysia and studying online.

Non-compliance to the attendance requirement (including absence for 3 or more consecutive days without valid supporting documents) will result in:

Notification to the police, Ministry of Education Malaysia and Immigration Department of Malaysia; and/or
Cancellation / non-renewal of your student pass resulting in your course discontinuation

Undergraduate or postgraduate (by coursework) program

What do you need to do?

Access and engage in the required teaching and learning activities in Moodle every week;
You will be provided a specific attendance code for each weekly teaching and learning activities in Moodle. You must record your attendance by uploading the code for each weekly teaching activities in the aPlus+ attendance recording system (refer to the user guide here);
Attendance codes must be uploaded within seven (7) days from the commencement of the teaching and learning activity failing which you will be recorded as ‘absent - code’ in the aPlus+ system.
If you are unable to engage in the teaching and learning activities in Moodle and do not upload your attendance code, you must submit the relevant documents (e.g. medical certificate from doctor, police report, flight ticket, etc.) to the Attendance Coordinator at mum.attendance@monash.edu within 10 days of the teaching activity.

Higher degree by research program

What do you need to do?

Attend ALL scheduled meetings and maintain regular contacts with your main supervisor;
Devote the required amount of time in research;
Inform your main supervisor at the earliest possible time, when you have difficulty attending any meetings and/or meeting deadlines; and
Create and submit the International Research Student Monthly Attendance Review document on a monthly basis via Google Docs.

Step-by-step instructions for the submission of International Research Student Monthly Attendance Review document:

Step 1:

Make a copy of the International Research Student Monthly Attendance Review document on Google Docs and share it with your main supervisor by the 25th of each month. A copy of the User Guide can be downloaded here.

Step 2:

By the 2nd of the following month, ensure that your main supervisor has completed the International Research Student Monthly Attendance Review document on Google Docs. Contact your main supervisor, if necessary.

Step 3:

Sign and acknowledge on the International Research Student Monthly Attendance Review document no later than the 4th of the following month.

Step 4:

Inform the designated School Research Office staff via email (latest by the 4th of the following month) that you have completed the above steps.

(Note: You should repeat the above steps on a monthly basis in order to complete your submission of the International Research Student Monthly Attendance Review document.)

Honours degree or Postgraduate diploma

What do you need to do?

Attend ALL scheduled meetings and maintain regular contacts with your main supervisor;
Devote the required amount of time in research;
Inform your main supervisor at the earliest possible time, when you have difficulty attending any meetings and/or meeting deadlines; and
Submit the Honours/Postgraduate Diploma Student Progress Statement on a monthly basis.

Step-by-step instructions for the submission of Honours/Postgraduate Diploma Student Progress Statement:

Step 1:

Download the Honours/Postgraduate Diploma Student Progress Statement.

Step 2:

Complete the form with your student details and submit to your main supervisor.
Ensure your main supervisor has completed and signed on the Honours/Postgraduate Diploma Student Progress Statement.

Step 3:

Sign and acknowledge on the Honours/Postgraduate Diploma Student Progress Statement.

Step 4:

Submit the completed Progress Statement for the month to the Course Management Office or School Research Office no later than the 2nd of the following month.

(Note: You should repeat the above steps on a monthly basis in order to complete your submission of the Honours/Postgraduate Diploma Student Progress Statement.)

Attendance system guide for undergraduate and postgraduate (coursework) international students

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